Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Company Secretary with administrative tasks and compliance management.
- Company: Join a leading music company with a vibrant culture and diverse team.
- Benefits: Enjoy competitive pay, health insurance, and generous leave options.
- Other info: Flexible work environment with opportunities for professional growth and development.
- Why this job: Gain valuable experience in company secretarial work while making an impact.
- Qualifications: Graduate level or pursuing Chartered Governance Institute Qualification; some relevant experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Company Secretarial Assistant provides full company secretarial and general administrative support to the Group Company Secretary.
Contract: 6 months, with potential to convert to permanent.
Main Duties:
- Assist with maintenance of statutory companies through Diligent Entities.
- Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
- Ensure all statutory deadlines are complied with, including preparation and filing of confirmation statements.
- Provide general administrative support and diary management.
- Coordinate with other departments on company secretarial matters.
- Manage the company’s compliance calendar.
- Liaise with the Finance team, auditors, directors and others in preparation of financial audit.
- Disseminate communications for Company Secretary promptly.
- Liaise with external notaries and lawyers in organising notarisation of documents.
- Provide statutory/corporate information to internal and external contacts.
- Assist with health & safety and insurance matters for events.
- Carry out any other duties as directed by the Company Secretary.
Qualifications / Experience Level:
- Graduate level or intention to undertake the Chartered Governance Institute Qualification; CGI study support will be provided if required.
- Knowledge of company secretarial software (e.g., Diligent Entities).
- Ideally some experience working in a Legal or Company Secretarial department.
- Excellent understanding of the work of a Company Secretary.
- Proficiency in standard business tools (Microsoft Office, PowerPoint (very important), Adobe Acrobat).
- Strong attention to detail, communication and organisational skills.
- Ability to maintain confidentiality with a high degree of discretion.
- Strong ownership and urgency in handling tasks.
- Flexibility to deal with changing priorities.
- Very professional, mature in approach and level‑headed.
- Ability to work well and keep calm under pressure.
- Effective communicator with excellent interpersonal skills.
- Ability to use initiative and act on information appropriately.
Benefits:
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice (Cars)
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
Universal Music Group is an equal‑opportunity employer.
Company Secretarial Assistant employer: Universal Music Group
Contact Detail:
Universal Music Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Company Secretarial Assistant role. Highlight any relevant experience in company secretarial work or legal departments, and don’t forget to mention your proficiency with tools like Diligent Entities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a perfect fit. Be sure to mention your attention to detail and organisational skills, as these are key for this position.
Show Off Your Communication Skills: As a Company Secretarial Assistant, communication is key. In your application, demonstrate your ability to communicate effectively by using clear and concise language. This will show us that you can handle the responsibilities of liaising with various stakeholders.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Universal Music Group
✨Know Your Company Secretarial Basics
Before the interview, brush up on your knowledge of company secretarial duties and the role of a Company Secretary. Familiarise yourself with statutory requirements and the software mentioned in the job description, like Diligent Entities. This will show that you’re proactive and genuinely interested in the position.
✨Demonstrate Your Organisational Skills
Since the role involves managing compliance calendars and diary management, be ready to discuss how you stay organised. Share specific examples from your past experiences where you successfully managed multiple tasks or deadlines. This will highlight your attention to detail and ability to handle pressure.
✨Communicate Effectively
Effective communication is key in this role. Prepare to showcase your interpersonal skills by discussing how you've liaised with different departments or external parties in previous roles. Practise articulating your thoughts clearly and confidently, as this will reflect your maturity and professionalism.
✨Show Flexibility and Initiative
The job requires flexibility to deal with changing priorities. Think of instances where you had to adapt quickly to new situations or take the initiative to solve problems. Sharing these experiences will demonstrate your ability to remain calm under pressure and your readiness to take ownership of tasks.