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- Tasks: Support the Company Secretary with administrative tasks and compliance management.
- Company: Join a leading music company with a vibrant culture and diverse team.
- Benefits: Enjoy competitive pay, health insurance, and generous leave options.
- Other info: Flexible work environment with opportunities for professional growth and development.
- Why this job: Gain valuable experience in company secretarial work while making an impact.
- Qualifications: Graduate level or pursuing Chartered Governance Institute Qualification; some relevant experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Company Secretarial Assistant provides full company secretarial and general administrative support to the Group Company Secretary.
Contract: 6 months, with potential to convert to permanent.
Main Duties:
- Assist with maintenance of statutory companies through Diligent Entities.
- Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
- Ensure all statutory deadlines are complied with, including preparation and filing of confirmation statements.
- Provide general administrative support and diary management.
- Coordinate with other departments on company secretarial matters.
- Manage the company’s compliance calendar.
- Liaise with the Finance team, auditors, directors and others in preparation of financial audit.
- Disseminate communications for Company Secretary promptly.
- Liaise with external notaries and lawyers in organising notarisation of documents.
- Provide statutory/corporate information to internal and external contacts.
- Assist with health & safety and insurance matters for events.
- Carry out any other duties as directed by the Company Secretary.
Qualifications / Experience Level:
- Graduate level or intention to undertake the Chartered Governance Institute Qualification; CGI study support will be provided if required.
- Knowledge of company secretarial software (e.g., Diligent Entities).
- Ideally some experience working in a Legal or Company Secretarial department.
- Excellent understanding of the work of a Company Secretary.
- Proficiency in standard business tools (Microsoft Office, PowerPoint (very important), Adobe Acrobat).
- Strong attention to detail, communication and organisational skills.
- Ability to maintain confidentiality with a high degree of discretion.
- Strong ownership and urgency in handling tasks.
- Flexibility to deal with changing priorities.
- Very professional, mature in approach and level‑headed.
- Ability to work well and keep calm under pressure.
- Effective communicator with excellent interpersonal skills.
- Ability to use initiative and act on information appropriately.
Benefits:
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice (Cars)
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
Universal Music Group is an equal‑opportunity employer.
Company Secretarial Assistant employer: Universal Music Group
Contact Detail:
Universal Music Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as a Company Secretarial Assistant. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice common interview questions and scenarios related to company secretarial tasks. This will boost your confidence and help you articulate your experience effectively when it matters most.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Company Secretarial Assistant role. Highlight any relevant experience in company secretarial work or legal departments, and don’t forget to mention your proficiency with tools like Diligent Entities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a perfect fit. Be sure to mention your attention to detail and organisational skills, as these are key for this position.
Show Off Your Communication Skills: As a Company Secretarial Assistant, communication is key. In your application, demonstrate your ability to communicate effectively. Whether it’s through clear writing or showcasing your interpersonal skills, make sure we see how you can liaise with various stakeholders.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Universal Music Group
✨Know Your Company Secretarial Stuff
Make sure you brush up on your knowledge of company secretarial practices and the specific software mentioned, like Diligent Entities. Familiarise yourself with statutory requirements and deadlines, as this will show that you're serious about the role.
✨Show Off Your Organisational Skills
Since the role involves a lot of diary management and compliance calendar coordination, be ready to discuss how you've successfully managed multiple tasks in the past. Bring examples of how you’ve kept things organised under pressure.
✨Communicate Like a Pro
Effective communication is key in this role. Prepare to demonstrate your interpersonal skills by discussing how you've liaised with different departments or external contacts in previous positions. Think of specific instances where your communication made a difference.
✨Be Ready for Flexibility Questions
The job requires flexibility to deal with changing priorities, so expect questions about how you handle unexpected changes. Have a couple of stories ready that showcase your adaptability and ability to stay calm under pressure.