At a Glance
- Tasks: Manage daily financial activities and maintain accurate records using Xero.
- Company: Universal Lubricants, a forward-thinking supplier in the automotive sector.
- Benefits: Competitive salary, great company culture, and career growth opportunities.
- Other info: Enjoy team events and a supportive work environment.
- Why this job: Join a dynamic team and make a real impact on business operations.
- Qualifications: Experience in bookkeeping and proficiency in accounting software, especially Xero.
The predicted salary is between 24000 - 28000 £ per year.
Company: Universal Lubricants
Location: On-Site Office Base: East London
Working Hours: Full-Time
About Us
Universal Lubricants is a well-established and forward-thinking supplier of premium engine oils and lubricants to the automotive and industrial sectors. We offer a high-quality product portfolio through our partnerships with leading brands, including Fuchs, Atlantic Lubricants (sole UK distributor), and Millers Oils. Our reputation is built on delivering both exceptional products and outstanding customer service to a diverse and growing client base. As part of our continued expansion, we are seeking a reliable, detail-oriented, and proactive Bookkeeper to manage our daily financial activities and support our business growth.
The Role
This is a full-time, office-based position. Based at our London office, you will take full ownership of our day-to-day financial record-keeping, ensuring our ledgers and accounts remain accurate, compliant, and up to date. Reporting directly to Operations Manager, you will work closely with internal teams, while also acting as a key point of contact for external stakeholders. Utilising Xero as our core accounting platform, you will manage our invoicing, reconciliations, and general ledger maintenance, contributing directly to the smooth running of our business operations.
Key Responsibilities:
- Financial Record Keeping: Maintain highly accurate financial records and daily bookkeeping entries to ensure up-to-date ledgers.
- Xero Management: Manage daily accounting activities, recording all expenses, payments, and receipts accurately within Xero.
- Invoicing & Reconciliations: Process sales and purchase invoices, perform daily bank reconciliations, and closely monitor accounts payable and receivable.
- Credit Control: Prepare and send customer statements when required, proactively managing debtor queries.
- Reporting & Compliance: Assist with the preparation and filing of VAT returns and financial reports while keeping all financial records strictly confidential.
- Administrative Support: Maintain highly organised digital and paper filing systems, supporting basic payroll administration as required.
- Stakeholder Liaison: Act as a professional key contact, handling queries from suppliers, customers, and our external accountants efficiently.
About You
To be successful in this role, you must be a highly organised, meticulous finance professional with a strong eye for detail, excellent numerical accuracy, and exceptional communication skills.
Experience: Proven experience working in a bookkeeping, accounts assistant, or similar accounting role. Experience working within the automotive lubricants, engine oil, car parts, or related distribution industries is highly preferred.
Tech-Savvy: Highly proficient in using accounting software, with hands-on, practical experience using Xero is desirable.
Communication: Outstanding verbal and written communication skills; you must be comfortable professionally managing queries from clients, suppliers, and accountants.
Qualifications: AAT qualification or similar accounting certification is advantageous, but solid practical experience is highly valued.
Traits: A dependable, self-motivated individual who is organised, punctual, and capable of working effectively to deadlines.
Requirements: Full right to work in the UK is required.
What We Offer
- Competitive Salary: A competitive base salary, reflective of your experience and qualifications.
- Great Company Culture: Occasional team gatherings, social events, and outings designed to foster strong team bonding and a supportive, collaborative work environment.
- Career Growth: A genuine opportunity to grow your skills and develop your career within a dynamic and expanding organisation.
How To Apply
If this sounds like the right fit for you and you are ready for your next professional challenge, we would love to hear from you. Please submit your CV and a brief cover letter outlining your relevant experience.
Administrative Assistant Accounts Payable in London employer: Universal Lubricants Official
Universal Lubricants is an excellent employer, offering a competitive salary and a vibrant company culture that encourages team bonding through social events and gatherings. Located in East London, this dynamic organisation provides meaningful career growth opportunities for employees, allowing them to develop their skills while contributing to the success of a well-respected supplier in the automotive sector.
Contact Details:
Universal Lubricants Official Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant Accounts Payable in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Show them you’re not just another candidate; you’re genuinely interested in Universal Lubricants and what they do.
✨Tip Number 3
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Universal Lubricants.
We think you need these skills to ace Administrative Assistant Accounts Payable in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistant Accounts Payable. Highlight your bookkeeping experience and any relevant skills, especially your proficiency with Xero. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Universal Lubricants. Share specific examples of your past experiences that relate to the job description, and don’t forget to show your enthusiasm for the role.
Be Clear and Concise:When writing your application, keep it clear and concise. We appreciate straightforward communication, so avoid fluff and get straight to the point. Make sure your key skills and experiences stand out, as we’re keen on detail-oriented candidates!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates. Plus, it shows you’re tech-savvy, which is a big plus for us!
How to prepare for a job interview at Universal Lubricants Official
✨Know Your Numbers
Brush up on your financial knowledge, especially around bookkeeping and accounts payable. Be ready to discuss your experience with Xero and how you've managed financial records in previous roles.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you maintained accurate records or streamlined processes, as this role requires a meticulous approach to detail.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. Since you'll be liaising with various stakeholders, demonstrating strong verbal and written communication skills during the interview is crucial.
✨Research the Company
Familiarise yourself with Universal Lubricants and their product portfolio. Understanding their market position and values will help you tailor your responses and show genuine interest in the role.
