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- Tasks: Support daily operations and provide essential admin assistance to the team.
- Company: Join Universal Coatings, a trusted name in the industry with a focus on quality.
- Benefits: Enjoy a company pension, on-site parking, and fun company events.
- Other info: Flexible role with opportunities for growth in a supportive environment.
- Why this job: Be the friendly face of the company and make a real difference every day.
- Qualifications: Strong organisational skills and confident communication are key.
The predicted salary is between 24000 - 30000 £ per year.
The Office Administration Assistant plays an important role in supporting the smooth day-to-day running of Universal Coatings (UK) Ltd. This position provides essential administrative and organisational support to the wider team, helping ensure efficient operations across the business. As the first point of contact for visitors, callers, and written communication, the role requires a professional and approachable manner that reflects our values of quality, trustworthiness, and reliability. The successful candidate will be confident interacting with a range of stakeholders, including clients, employees, suppliers, and the general public. This is a varied support role, and flexibility is key to meeting the changing needs of the business.
Key Responsibilities
- Liaise with suppliers to track and expedite deliveries to the works and project sites
- Provide a warm, professional front-of-house service to visitors and handle incoming calls efficiently
- Make outbound calls to clients to follow up on enquiries, provide updates, and support customer relationships
- Assist with arrangements of business travel, accommodation, and assist with planning company events
- Maintain and update the Breathe HR system, including attendance, holidays, and training records
- Support the upkeep of Quality Management System (QMS) documentation and assist with audits where required
- Carry out general office administration duties such as filing, managing stationery and consumables, and maintaining notice boards
About You
- Strong organisational and administrative skills
- Confident communicator with a professional telephone manner
- Able to manage multiple tasks and prioritise effectively
- Proactive, flexible, and team-oriented approach
- Comfortable using office systems, Xero and HR software (training provided if needed)
Job Details
- Full-time, Permanent (40 hours per week)
- Monday to Friday
Benefits
- Company pension
- On-site parking
- Company events
Office Administration Assistant employer: Universal Coatings (UK) Ltd
Contact Detail:
Universal Coatings (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administration Assistant
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Universal Coatings. Understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on showcasing your organisational skills and how you can manage multiple tasks effectively, just like the role requires.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. This reflects the warm front-of-house service they’re looking for, and it’ll set the right tone for your interview.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the team!
We think you need these skills to ace Office Administration Assistant
Some tips for your application 🫡
Show Your Organisational Skills: Make sure to highlight your organisational abilities in your application. We want to see how you can manage multiple tasks and keep everything running smoothly, just like the role requires!
Be Professional and Approachable: Since you'll be the first point of contact for visitors and callers, it's crucial to convey a professional yet friendly tone in your written application. Let us know how you embody our values of quality, trustworthiness, and reliability.
Tailor Your Application: Take the time to customise your application to fit the job description. Mention specific experiences that relate to liaising with suppliers or managing office systems, as this will show us you're the right fit for the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Universal Coatings (UK) Ltd
✨Know the Company Inside Out
Before your interview, take some time to research Universal Coatings (UK) Ltd. Understand their values, mission, and the services they provide. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Administration Assistant, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved efficiency. Be ready to discuss how you prioritise tasks and handle changing demands.
✨Practice Your Communication Style
Since you'll be the first point of contact for visitors and callers, it's crucial to demonstrate a professional and approachable manner. Practice answering common interview questions out loud, focusing on clarity and confidence in your communication style.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, or specific responsibilities of the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.