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- Tasks: Support daily operations and provide essential admin assistance to the team.
- Company: Join Universal Coatings, a trusted name in the industry with a focus on quality.
- Benefits: Enjoy a company pension, on-site parking, and fun company events.
- Other info: Full-time role with opportunities for growth and training provided.
- Why this job: Be the friendly face of the company and make a real difference every day.
- Qualifications: Strong organisational skills and confident communication are key.
The predicted salary is between 22000 - 26000 £ per year.
The Office Administration Assistant plays an important role in supporting the smooth day-to-day running of Universal Coatings (UK) Ltd. This position provides essential administrative and organisational support to the wider team, helping ensure efficient operations across the business. As the first point of contact for visitors, callers, and written communication, the role requires a professional and approachable manner that reflects our values of quality, trustworthiness, and reliability. The successful candidate will be confident interacting with a range of stakeholders, including clients, employees, suppliers, and the general public. This is a varied support role, and flexibility is key to meeting the changing needs of the business.
Key Responsibilities
- Liaise with suppliers to track and expedite deliveries to the works and project sites
- Provide a warm, professional front-of-house service to visitors and handle incoming calls efficiently
- Make outbound calls to clients to follow up on enquiries, provide updates, and support customer relationships
- Assist with arrangements of business travel, accommodation, and assist with planning company events
- Maintain and update the Breathe HR system, including attendance, holidays, and training records
- Support the upkeep of Quality Management System (QMS) documentation and assist with audits where required
- Carry out general office administration duties such as filing, managing stationery and consumables, and maintaining notice boards
About You
- Strong organisational and administrative skills
- Confident communicator with a professional telephone manner
- Able to manage multiple tasks and prioritise effectively
- Proactive, flexible, and team-oriented approach
- Comfortable using office systems, Xero and HR software (training provided if needed)
Job Details
- Full-time, Permanent (40 hours per week)
- Monday to Friday
Benefits
- Company pension
- On-site parking
- Company events
Office Administration Assistant in Brighton employer: Universal Coatings (UK) Ltd
Contact Detail:
Universal Coatings (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administration Assistant in Brighton
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administration Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice your pitch! When you get the chance to meet someone from Universal Coatings (UK) Ltd, be ready to introduce yourself confidently. Highlight your organisational skills and how you can support their team effectively.
✨Tip Number 3
Stay flexible and open-minded! The role is varied, so show that you're adaptable and ready to take on different tasks. This will demonstrate your proactive approach and willingness to contribute to the team's success.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Universal Coatings (UK) Ltd team. Don’t miss out!
We think you need these skills to ace Office Administration Assistant in Brighton
Some tips for your application 🫡
Show Your Organisational Skills: Make sure to highlight your organisational and administrative skills in your application. We want to see how you can manage multiple tasks and keep everything running smoothly, just like the Office Administration Assistant role requires.
Be Professional and Approachable: Since you'll be the first point of contact for visitors and callers, it's crucial to convey a professional yet friendly tone in your written application. Let us know how you embody our values of quality, trustworthiness, and reliability.
Tailor Your Application: Take the time to tailor your application to the specific role. Mention relevant experiences that align with the key responsibilities listed in the job description, such as liaising with suppliers or managing office systems.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Universal Coatings (UK) Ltd
✨Know the Company
Before your interview, take some time to research Universal Coatings (UK) Ltd. Understand their values, mission, and the services they provide. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administration Assistant, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved efficiency. Be ready to discuss how you prioritise tasks and handle changing demands.
✨Practice Your Communication Skills
Since you'll be the first point of contact for visitors and callers, practice your professional telephone manner. Consider doing mock calls with a friend to refine your approach. Highlight your ability to communicate clearly and confidently during the interview.
✨Be Ready for Flexibility Questions
Flexibility is crucial in this role. Think of situations where you've had to adapt quickly to changes or unexpected challenges. Be prepared to share these examples, demonstrating your proactive and team-oriented approach to problem-solving.