At a Glance
- Tasks: Support the Head of Projects with project management and administrative tasks in a dynamic environment.
- Company: Design-led interior refurbishment business with a strong reputation in the education sector.
- Benefits: Competitive salary, free lunches, fuel for work travel, company events, and pension.
- Other info: Flexible working location with opportunities for career growth and development.
- Why this job: Join a growing team and make an impact on exciting projects in the education sector.
- Qualifications: Strong organisational skills and previous experience managing emails and diaries for senior staff.
The predicted salary is between 33500 - 33500 £ per year.
Our client is a design-led interior refurbishment and furniture business specialising in the education sector, with a strong reputation across private schools, academies, and learning environments. They are seeking a highly organised and detail-oriented Executive Assistant to support the Head of Projects in delivering efficient project management and administrative functions. They are currently working on a high value project running up until October 2027, and as such we see this position as a fixed term 18-month contract until that time. However, this could become permanent as they expand to future projects.
Role Location: The role location is split equally between their head office in Hemel Hempstead (Hertfordshire), and the site office in Twickenham (London). One day working remotely from home. Therefore, the ideal location for a candidate would be Northwest London, and more specifically Uxbridge, Harefield, Slough, Beaconsfield or surrounding areas.
Responsibilities:
- Email management of the Head of Projects, sorting received mail into subfolders, holding other team members accountable to action relevant tasks.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to the Head of Projects.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Head of Projects.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes.
- Issuing minutes where requested.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software.
- Assist in maintenance of general project documentation e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Head of Projects and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
Requirements:
- Proven office experience with strong organisational skills.
- Previous experience of taking control and managing email and diary for senior management staff.
- Proficient computer skills including Microsoft Office, particularly in Excel.
- Strong organisational abilities to manage multiple tasks efficiently.
- Previous experience in a similar role within the construction industry preferred.
- Good communication skills and ability to report and communicate effectively within the team.
- Previous experience with other Microsoft 365 platforms including SharePoint, Outlook and Teams channels.
- Previous experience in developing and adhering to systems and reporting.
- Previous experience using document control platforms.
Benefits:
- Pay: £32,000.00-£35,000.00 per year.
- Free Lunches.
- Fuel paid for work travel.
- Company events.
- Company pension.
- Free parking.
- Work from home one day per week.
Executive Assistant in Slough employer: Universal Business Team
Universal Business Team is an exceptional employer that prioritises the growth and development of its employees. Located in Barnton, England, the company offers a vibrant work culture with comprehensive training and clear advancement paths, making it an ideal place for recent graduates to kickstart their careers. With competitive salaries and uncapped bonuses, employees are rewarded for their hard work while being supported in their professional journey.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Slough
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Universal Business Team, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Executive Assistant at Universal Business Team.
We think you need these skills to ace Executive Assistant in Slough
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Universal Business Team
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
