At a Glance
- Tasks: Support the Head of Projects with project management and administrative tasks in a dynamic environment.
- Company: Design-led interior refurbishment business with a strong reputation in the education sector.
- Benefits: Competitive salary, free lunches, fuel for work travel, company events, and pension.
- Other info: Flexible working location with opportunities for career growth and development.
- Why this job: Join a growing team and make an impact on exciting projects in the education sector.
- Qualifications: Strong organisational skills and previous experience managing emails and diaries for senior staff.
Our client is a design-led interior refurbishment and furniture business specialising in the education sector, with a strong reputation across private schools, academies, and learning environments. They are seeking a highly organised and detail-oriented Executive Assistant to support the Head of Projects in delivering efficient project management and administrative functions. They are currently working on a high value project running up until October 2027, and as such we see this position as a fixed term 18-month contract until that time. However, this could become permanent as they expand to future projects.
Role Location: The role location is split equally between their head office in Hemel Hempstead (Hertfordshire), and the site office in Twickenham (London). One day working remotely from home. Therefore, the ideal location for a candidate would be Northwest London, and more specifically Uxbridge, Harefield, Slough, Beaconsfield or surrounding areas.
Responsibilities:
- Email management of the Head of Projects, sorting received mail into subfolders, holding other team members accountable to action relevant tasks.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to the Head of Projects.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Head of Projects.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes.
- Issuing minutes where requested.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant Software.
- Assist in maintenance of general project documentation e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M Files / Compile information as orders are placed with suppliers.
- Assist Head of Projects and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
Requirements:
- Proven office experience with strong organisational skills.
- Previous experience of taking control and managing email and diary for senior management staff.
- Proficient computer skills including Microsoft Office, particularly in Excel.
- Strong organisational abilities to manage multiple tasks efficiently.
- Previous experience in a similar role within the construction industry preferred.
- Good communication skills and ability to report and communicate effectively within the team.
- Previous experience with other Microsoft 365 platforms including SharePoint, Outlook and Teams channels.
- Previous experience in developing and adhering to systems and reporting.
- Previous experience using document control platforms.
Benefits:
- Pay: £32,000.00-£35,000.00 per year.
- Free Lunches.
- Fuel paid for work travel.
- Company events.
- Company pension.
- Free parking.
- Work from home one day per week.
Executive Assistant in Slough employer: Universal Business Team
Join a dynamic and innovative design-led interior refurbishment business that prioritises employee well-being and professional growth. With a strong focus on the education sector, this role offers a collaborative work culture, competitive salary, and unique benefits such as free lunches and flexible working arrangements. Located conveniently between Hemel Hempstead and Twickenham, you will have the opportunity to contribute to high-value projects while enjoying a supportive environment that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Knowing their recent work in the education sector will help you stand out and show that you're genuinely interested in what they do.
✨Tip Number 3
Practice common interview questions with a mate. This will help you articulate your experience and skills, especially how they relate to managing emails, diaries, and project trackers—key aspects of the Executive Assistant role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can leave a lasting impression and keep you on their radar.
We think you need these skills to ace Executive Assistant in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience in project management or the construction industry. We want to see how you can support the Head of Projects effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with email and diary management, and how you can help keep everything running smoothly at our client's company.
Show Off Your Tech Skills:Since the role requires proficiency in Microsoft Office and other platforms like SharePoint and Teams, make sure to mention your tech skills. We love candidates who are comfortable with technology and can hit the ground running!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Universal Business Team
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant position. Familiarise yourself with the specific tasks mentioned in the job description, like email and diary management, project tracking, and procurement processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks, maintained documentation, and ensured quality control, especially in a fast-paced environment like construction.
✨Familiarise Yourself with Relevant Software
Brush up on your skills with Microsoft Office, particularly Excel, and any other platforms mentioned in the job description, such as SharePoint and Asite. If you have experience with these tools, be prepared to discuss how you've used them effectively in previous roles. If not, consider doing a quick online tutorial to get a basic understanding.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, the team you'll be working with, and the high-value project they'll be undertaking. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
