At a Glance
- Tasks: Support the Head of Projects with project management and administrative tasks.
- Company: Design-led interior refurbishment business with a focus on education.
- Benefits: Free lunches, fuel for travel, company events, pension, and remote work options.
- Other info: Fixed term contract with potential for permanent role and excellent career growth.
- Why this job: Join a dynamic team and contribute to impactful projects in the education sector.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office and document control platforms.
The predicted salary is between 31500 - 38500 £ per year.
Our client is a design-led interior refurbishment and furniture business specialising in the education sector, with a strong reputation across private schools, academies, and learning environments. They are seeking a highly organised and detail-oriented Executive Assistant to support the Head of Projects in delivering efficient project management and administrative functions.
They are currently working on a high value project running up until October 2027, and as such we see this position as a fixed term 18-month contract until that time. However, this could become permanent as they expand to future projects.
Role Location: The role location is split equally between their head office in Hemel Hempstead (Hertfordshire), and the site office in Twickenham (London), with one day working remotely from home.
- Email management of the Head of Projects, sorting received mail into subfolders, holding other team members accountable to action relevant tasks.
- Diary management of the Commercial Manager.
- Management of various project trackers and reporting to the Head of Projects.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Head of Projects.
- Attending project meetings and taking notes.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team.
- Approval of Purchase Invoices via relevant software.
- Assist in maintenance of general project documentation e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Assist Head of Projects and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for the site office.
Requirements:
- Proven office experience with strong organisational skills.
- Proficient computer skills including Microsoft Office, particularly in Excel.
- Previous experience with other Microsoft 365 platforms including SharePoint, Outlook and Teams channels.
- Previous experience using document control platforms.
Benefits:
- Free lunches.
- Fuel paid for work travel.
- Company events.
- Company pension.
- Free parking.
- Work from home one day per week.
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