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- Tasks: Coordinate project proposals from enquiry to submission, ensuring accuracy and timeliness.
- Company: Join a dynamic team focused on precision, collaboration, and customer satisfaction.
- Benefits: Enjoy a company bonus scheme, professional growth opportunities, and a team-focused culture.
- Why this job: Make an impact daily by contributing to complex projects in a supportive environment.
- Qualifications: Strong communication skills, detail-oriented, and proficient in MS Outlook and CRM systems.
- Other info: Full training provided; perfect for those who thrive under pressure and love teamwork.
The predicted salary is between 22700 - 35000 £ per year.
Salary: £27,000 - £35,000
Hours: Monday to Friday, 7:30am – 4:30pm
Benefits: Company Bonus Scheme | Team-Focused Culture | Professional Growth Opportunities
Are you detail-oriented, organised, and ready to play a key role in a fast-paced operational team? We are seeking a proactive Project Proposal Coordinator to join a dynamic environment where precision, collaboration, and customer focus are at the heart of everything.
In this vital position, you’ll take ownership of interpreting technical schedules, preparing accurate quotations, and liaising with internal departments and suppliers to ensure a seamless and timely client experience. This is more than a desk job; it’s an opportunity to make an impact every day by contributing to the success of complex projects from enquiry to execution.
Key Responsibilities:
- Manage the proposal process from first enquiry to final submission
- Review RFPs, door schedules, and architectural drawings (full training provided)
- Use pricing tools to prepare accurate estimates and cost breakdowns
- Gather and integrate supplier quotes quickly and accurately
- Draft, format, and proofread professional proposal documents
- Ensure all submissions meet project and client requirements
- Maintain a well-organised library of templates, proposals, and materials
- Keep CRM records accurate and up to date
- Respond promptly to queries and coordinate with internal teams
- Collaborate with sales, suppliers, and other departments to deliver timely, aligned proposals
- Identify value-engineering opportunities to support our profit targets
- Stay on top of deadlines and contribute to continuous process improvements
Requirements
What We’re Looking For:
- A customer-first attitude with strong team collaboration skills.
- Excellent verbal and written communication abilities.
- A calm, organised approach under pressure
- Proficiency in MS Outlook and CRM systems.
- Strong practical and IT skills - detail matters here.
You’re someone who enjoys making sense of layered information and turning it into clear, thoughtful proposals. You like finding creative solutions, communicating clearly, and helping create a positive experience for clients. If that sounds like you, this role is a great opportunity to grow your skills and be part of a supportive, forward-thinking team.
Ready to take the next step?
Project Proposal Coordinator employer: Universal Business Team
Contact Detail:
Universal Business Team Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Proposal Coordinator
✨Tip Number 1
Familiarise yourself with the project proposal process. Understanding how proposals are structured and what makes them successful will give you an edge in discussions during interviews.
✨Tip Number 2
Brush up on your communication skills. Since this role requires liaising with various departments and suppliers, being able to articulate your thoughts clearly and confidently will be crucial.
✨Tip Number 3
Showcase your organisational skills. Prepare examples of how you've managed multiple tasks or projects simultaneously, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Research our company culture and values. Being able to align your personal values with ours will not only help you stand out but also show that you're genuinely interested in being part of our team.
We think you need these skills to ace Project Proposal Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Project Proposal Coordinator role. Emphasise your organisational abilities, attention to detail, and any experience with proposal management or customer service.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific examples of how you've successfully managed projects or collaborated with teams in the past, and explain why you're a great fit for this role.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Outlook and CRM systems, as well as your strong communication skills. Provide examples of how you've used these skills in previous roles to support your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Project Proposal Coordinator position.
How to prepare for a job interview at Universal Business Team
✨Showcase Your Attention to Detail
As a Project Proposal Coordinator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped avoid errors or improved outcomes.
✨Demonstrate Your Organisational Skills
This role requires excellent organisational abilities. During the interview, highlight how you manage multiple tasks and deadlines effectively, perhaps by sharing a time when you successfully coordinated a complex project.
✨Communicate Clearly and Confidently
Strong verbal and written communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've communicated complex information in the past.
✨Emphasise Team Collaboration
Since the role involves liaising with various departments, it's important to showcase your teamwork skills. Share experiences where you collaborated with others to achieve a common goal, highlighting your customer-first attitude.
