Project Co-ordinator £35,000-£45,000 per annum + Profit Share Bonus Scheme + EV Charging Location: Sandon Bank, near Stafford About the Role Are you highly organised, proactive and someone who takes pride in keeping projects running smoothly? We're looking for a Project Co-ordinator to join our operations team, supporting the successful delivery of commercial fit-out projects for business clients. Working closely with Project Managers, Site Managers, subcontractors, suppliers and internal teams, you'll play a key role in coordinating the day-to-day activities that keep projects organised, efficient and on track. From procurement and supplier coordination to project documentation, site logistics and operational support, you'll help ensure that the right information, materials and resources are in place at the right time. Experience in construction, commercial fit-out or project delivery would be beneficial, but we're equally interested in candidates with strong organisational skills, excellent attention to detail and a proactive approach to getting things done. The Role You'll play a key role in supporting the smooth delivery of commercial fit-out projects, working closely with Project Managers, Site Managers, subcontractors, suppliers and the wider operations team. Your responsibilities will include: Supporting Project Managers with the day-to-day coordination, administration and delivery of commercial fit-out projects. Coordinating project setup, customer communications, meetings and site documentation, including Risk Assessments and Method Statements (RAMS) and Construction Phase Plans. Recording actions from weekly operations meetings, tracking progress and following up on outstanding tasks. Managing the central purchasing inbox, raising purchase orders for materials and subcontractor services, and maintaining accurate order records. Checking supplier invoices against purchase orders, resolving discrepancies and ensuring invoices are approved or escalated within agreed deadlines. Coordinating deliveries and ensuring materials, drawings, plans and installation instructions are available when required. Liaising with Site Managers, subcontractors and internal teams to coordinate resources, resolve issues and keep projects moving forward. Maintaining accurate timesheets, project records, subcontractor details, insurance documents and compliance information. Compiling project information and producing complete Operation and Maintenance (O&M) manuals at project completion. Coordinating practical site requirements, including welfare facilities, signage, equipment and other essential resources. Supporting warehouse organisation, stock control, office supplies and company vehicle maintenance schedules. Keeping operational systems, records and facilities organised to ensure the wider team has the information and resources needed to deliver projects successfully.This is a varied, hands-on role where strong organisation, attention to detail and a proactive approach will make a real difference to project delivery. Requirements You'll be well suited to this role if you're organised, methodical and comfortable managing multiple priorities in a busy environment. We're looking for someone who: Has excellent organisational skills and can manage competing tasks and deadlines effectively. Takes pride in accuracy, attention to detail and maintaining high standards. Enjoys working with processes, checklists, documentation and structured systems. Communicates confidently and professionally with colleagues, customers, suppliers and subcontractors. Is comfortable using computer systems and software to manage records, track information and support administration. Takes ownership of tasks, follows up on outstanding actions and ensures things don't get missed. Is proactive, practical and confident identifying issues before they become problems. Works well as part of a team and understands the importance of supporting colleagues to achieve shared goals. Relevant Experience Experience in any of the following areas would be an advantage: Project Co-ordination or Project Administration. Construction, commercial fit-out or project delivery support. Procurement, purchasing or supplier administration. Site, subcontractor or logistics coordination. Operations administration or a structured administrative role involving documentation, suppliers and multiple deadlines.We welcome applications from organised, dependable individuals who enjoy keeping people, processes and projects on track and are keen to develop their skills within project delivery. Benefits Competitive Salary: £35,000-£45,000 per annum, depending on experience. Profit Share Bonus Scheme: Share in the success of the business. EV Charging Facilities: Convenient on-site charging. Career Progression: Opportunities to develop your skills, gain experience and progress within the business. Varied and Rewarding Work: Play an important role in the successful delivery of commercial fit-out projects. Professional Development: Build your knowledge of project coordination, procurement and commercial fit-out. Collaborative Team Environment: Work closely with Project Managers, Site Managers and operational teams on a diverse range of projects. Interested in Joining Us? If you're organised, proactive and take pride in keeping projects running smoothly, this is an opportunity to make a real difference while developing your career in commercial fit-out. Whether you have experience in project coordination or bring strong organisational and administrative skills from another sector, we'd love to hear from you. Apply today to take the next step in your career. IND25
Project Coordinator (commercial fit out/construction) employer: Universal Business Team
Universal Business Team is an exceptional employer that prioritises the growth and development of its employees. Located in Barnton, England, the company offers a vibrant work culture with comprehensive training and clear advancement paths, making it an ideal place for recent graduates to kickstart their careers. With competitive salaries and uncapped bonuses, employees are rewarded for their hard work while being supported in their professional journey.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator (commercial fit out/construction)
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Universal Business Team, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Coordinator (commercial fit out/construction) at Universal Business Team.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Universal Business Team
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
