At a Glance
- Tasks: Support busy Directors by managing diaries, coordinating meetings, and ensuring smooth operations.
- Company: Dynamic international business in the education and design sector.
- Benefits: Competitive salary, annual bonus, 25 days holiday, and free lunch on-site.
- Other info: Opportunity for international projects and potential hybrid working.
- Why this job: Be the go-to person in a fast-paced environment and make a real impact.
- Qualifications: Highly organised, confident communicator, and tech-savvy with strong problem-solving skills.
Location: Hemel Hempstead, HP2 (on-site for key meetings)
Salary: £40,000 – £50,000 + bonus + benefits
Start Date: January 2026
About the Role
We’re looking for a confident, proactive Executive Assistant to work closely with a small team of busy Directors leading a growing, international business in the education and design sector. This is a hands-on, varied role where no two days are the same. You’ll be the person who keeps things running smoothly behind the scenes — managing diaries, coordinating meetings across time zones, following up on key actions, and helping the leadership team stay one step ahead. If you love making things happen, enjoy variety, and take pride in keeping people organised and informed, this could be the perfect next step for you.
What You’ll Be Doing
- Sitting in on key meetings, capturing actions and making sure they’re followed up.
- Preparing summaries, presentations, and reports to keep everyone aligned.
- Managing busy diaries and protecting time for what really matters.
- Coordinating travel, logistics, and international schedules.
- Drafting correspondence and keeping communication clear and professional.
- Acting as a trusted point of contact for internal teams and external partners.
- Using your initiative to keep things moving when the Directors are travelling or unavailable.
- Maintaining confidentiality and professionalism at all times.
- Helping to foster a supportive and well-organised office culture.
About You
You’re probably someone who enjoys being the “go-to” person — organised, reliable, and great at getting things done. You’ll be confident working closely with senior leaders, comfortable managing lots of moving parts, and able to make sound decisions on your own. You’ll need to be adaptable, commercially aware, and quick to understand how different pieces of the business fit together.
We’re looking for someone who is:
- Highly organised with a strong eye for detail.
- A clear, confident communicator.
- Able to juggle multiple priorities without losing focus.
- Discreet and trustworthy with sensitive information.
- Tech-savvy and comfortable using modern digital tools.
- A self-starter who takes ownership and solves problems proactively.
- Commercially aware, with a focus on results and business impact.
What’s on Offer
- Salary between £40,000 – £50,000 (depending on experience)
- Annual bonus after probation
- Car/Car allowance
- 25 days holiday + 8 bank holidays
- Free parking
- Lunch provided on-site
- Auto-enrolment pension
- Potential hybrid working
- The chance to get involved in international projects and strategic work
Hours & Working Style
Core hours are 7:30am – 4:30pm, with flexibility depending on global meetings. One early weekly meeting at 7am. Occasional travel may be required.
Who This Role Would Suit
This would be a great fit for someone who thrives in a fast-moving environment and enjoys being at the centre of things. You’ll need to be quick-thinking, solutions-focused, and comfortable working alongside entrepreneurial leaders who move at pace. If you like to take ownership, enjoy seeing projects through from start to finish, and have the confidence to make decisions independently, you’ll fit in well here.
Part-time Executive Assistant to Director employer: Universal Business Team
Universal Business Team is an exceptional employer that prioritises the growth and development of its employees. Located in Barnton, England, the company offers a vibrant work culture with comprehensive training and clear advancement paths, making it an ideal place for recent graduates to kickstart their careers. With competitive salaries and uncapped bonuses, employees are rewarded for their hard work while being supported in their professional journey.
