At a Glance
- Tasks: Support the Head of Projects with project management and administrative tasks in a dynamic environment.
- Company: A leading design-led interior refurbishment business focused on the education sector.
- Benefits: Competitive salary, free lunches, fuel for work travel, company events, and flexible work options.
- Other info: Opportunity to work from home one day a week and enjoy a vibrant company culture.
- Why this job: Join a creative team and make a difference in educational spaces while developing your career.
- Qualifications: Strong organisational skills and previous experience in office management, preferably in construction.
The predicted salary is between 40000 - 44000 £ per year.
Our client is a design‑led interior refurbishment and furniture business specialising in the education sector, with a strong reputation across private schools, academies, and learning environments. They are seeking a highly organised and detail‑oriented Executive Assistant to support the Head of Projects in delivering efficient project management and administrative functions. You will be based at their head office in Hemel Hempstead (Hertfordshire), and one day per week you will attend the site office in Twickenham with the Head of Projects.
Responsibilities
- Email management of the Head of Projects, sorting received mail into subfolders, holding other team members accountable to action relevant tasks.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to the Head of Projects.
- Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the Head of Projects.
- Assembling Monthly Progress reports for the client team.
- Attending Project meetings and taking notes. Issuing minutes where requested.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistributing within the project team.
- Approval of Purchase Invoices via relevant software.
- Assist in maintenance of general project documentation e.g. site file, H&S reports, etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M files / compile information as orders are placed with suppliers.
- Assist Head of Projects and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
Requirements
- Proven office experience with strong organisational skills.
- Previous experience of taking control and managing email and diary for senior management staff.
- Proficient computer skills including Microsoft Office, particularly in Excel.
- Strong organisational abilities to manage multiple tasks efficiently.
- Previous experience in a similar role within the construction industry preferred.
- Good communication skills and ability to report and communicate effectively within the team.
- Previous experience with other Microsoft 365 platforms including SharePoint, Outlook and Teams channels.
- Previous experience in developing and adhering to systems and reporting.
- Previous experience using document control platforms.
Benefits
- Pay: 40,000.00-44,000.00 per year
- Free lunches
- Fuel paid for work travel
- Company events
- Company pension
- Free parking
- Work from home one day per week
Executive Assistant in Kings Langley employer: Universal Business Team
Join a dynamic and innovative design-led interior refurbishment company that prioritises employee well-being and professional growth. Located in Hemel Hempstead, with the added benefit of working one day a week at the Twickenham site, this role offers a supportive work culture, competitive salary, and perks such as free lunches and company events. With a focus on the education sector, you will be part of a team that values collaboration and excellence, making it an ideal environment for those seeking meaningful and rewarding employment.
