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- Tasks: Support senior leaders by managing diaries, organising meetings, and coordinating events.
- Company: Fast-growing, values-led business with a focus on excellence.
- Benefits: Competitive salary, free lunch, onsite parking, and private medical insurance after 6 months.
- Why this job: Make a real impact in a newly created role with genuine influence and autonomy.
- Qualifications: Experienced EA with strong organisational skills and confidence at senior level.
- Other info: Enjoy a dynamic environment with opportunities for professional growth.
The predicted salary is between 34000 - 36000 £ per year.
Salary: £34,000 - 36,000 per annum (Negotiable dependent on experience)
Hours: 40 hours per week, Monday to Friday, 08:30 – 17:00 (office-based)
Holiday: 30 days including bank holidays (rising to 33 days after 2 years’ service)
Benefits include:
- Free lunch and refreshments daily
- Free onsite parking
- Company pension scheme
- Staff discount
- No weekends or bank holidays
- After 6 months: Private Medical Insurance
- Access to company bonus scheme
Are you an experienced, confident Executive Assistant who thrives on bringing structure, clarity and momentum to senior leaders? This is a brand-new role created to support a fast-growing, values-led business where organisation, initiative and strong judgement genuinely matter. Working at the heart of the organisation, you’ll act as a trusted right hand to the Managing Director and Finance Director, while also supporting the wider Executive team. This is a pivotal position for someone who enjoys variety, takes pride in excellence, and isn’t afraid to challenge, prioritise and keep things moving. If you’re energised by creating order, managing complexity, and being the calm force behind a busy leadership team — this role will suit you perfectly.
The Role:
- Executive Support
- Manage complex diaries for senior leaders, ensuring smart prioritisation and seamless scheduling
- Organise all meetings for the Managing Director, including agendas, preparation and logistics
- Take accurate, detailed meeting notes and proactively follow up on agreed actions
- Track, chase and maintain momentum on leadership actions and priorities
- Handle Director expenses with accuracy and discretion
- Act as a sounding board and organiser - capturing ideas and turning them into clear actions
- Prepare and coordinate weekly leadership and company-wide meetings
- Ensure clear communication, follow-through and accountability across the business
- Lead planning and logistics for company events, leadership sessions and team gatherings
- Arrange catering and practical details for key internal events
- Coordinate staff training schedules across the business
- Support onboarding and induction to ensure a professional, well-organised experience for new starters
Requirements
You’ll be an experienced EA who knows how to operate confidently at senior level. You’re organised to the point of instinct, calm under pressure, and comfortable pushing back when needed. You’ll likely describe yourself as:
- Exceptionally organised and detail-focused
- Proactive, resourceful and action-driven
- Confident communicating with senior stakeholders
- Comfortable managing competing priorities in a fast-paced environment
- Discreet, trustworthy and professional
- Tech-savvy, confident with Microsoft 365 and modern digital tools (including AI)
- Resilient, pragmatic and unafraid to stand your ground
Why Apply?
This is a rare opportunity to step into a newly created EA role where you’ll have genuine influence, autonomy and visibility. You’ll be trusted, valued and relied upon, not just to support, but to improve how things run. If you’re looking for a role where your organisational skill will truly make a difference, we’d love to hear from you.
Executive Assistant in Hereford employer: Universal Business Team
Contact Detail:
Universal Business Team Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Hereford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a great opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and how you can contribute to their goals. This will help you stand out as someone who’s genuinely interested and ready to bring structure and clarity to their team.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be confident when dealing with senior stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in Hereford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational prowess and any experience you have managing complex diaries or supporting senior leaders.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've brought structure and clarity to previous positions, and don’t forget to show your enthusiasm for joining our values-led business!
Showcase Your Tech Skills: Since we’re looking for someone tech-savvy, mention your proficiency with Microsoft 365 and any other digital tools you’ve used. If you’ve worked with AI tools, definitely include that too—it’ll make you stand out!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Universal Business Team
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the job description, especially the key tasks like managing complex diaries and coordinating meetings. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your exceptional organisational skills and attention to detail.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you.
✨Demonstrate Your Tech Savviness
Since the role requires being comfortable with Microsoft 365 and modern digital tools, be prepared to discuss your experience with these technologies. You might even want to mention any AI tools you’ve used to enhance productivity, as this could set you apart from other candidates.
