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- Tasks: Support senior leaders by managing schedules, communications, and projects in a fast-paced environment.
- Company: Join a thriving business in the Cruise Division, known for its dynamic culture and growth opportunities.
- Benefits: Enjoy a competitive salary, Monday to Friday hours, and the chance to work closely with executives.
- Why this job: Gain exposure to high-level decision-making and play a key role in operational efficiency.
- Qualifications: Experience as an Executive Assistant or similar role, strong organisational skills, and proficiency in Microsoft Office.
- Other info: This is a maternity cover position for 12 months, offering a unique challenge and opportunity.
A maternity cover position, supporting a Senior Partner and Sales Director as well as other team members. You will play a key role in ensuring smooth operations at the highest level of the organisation. You’ll be responsible for managing schedules, communications, projects, and stakeholder relationships, acting as a trusted confidant and problem-solver.
Key responsibilities include:
- Diary & Travel Management: Scheduling meetings, coordinating national and international travel, and optimising logistics for efficiency.
- Communication & Correspondence: Managing emails, calls, and confidential information, responding on behalf of executives when needed.
- Meeting & Event Support: Preparing agendas, presentations, and reports, taking minutes, and tracking action points.
- Project & Business Support: Assisting with special projects, stakeholder relations, and business development initiatives for the Cruise Division.
- Stakeholder & Relationship Management: Acting as a key liaison between executives, clients, and internal teams to ensure smooth collaboration.
- Expense & Document Management: Handling expense tracking, document preparation, and process optimisation.
What We’re Looking For:
- Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator in a fast-paced environment.
- Strong organisational and time-management skills, with the ability to prioritise multiple deadlines.
- A commercial mindset with the confidence to manage upwards and keep senior leaders focused.
- Excellent verbal and written communication skills, with the ability to engage at all levels.
- High attention to detail, integrity, and discretion when handling sensitive information.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other business tools.
- A proactive, problem-solving attitude with the ability to anticipate needs and take initiative.
This is a fantastic opportunity to take on a pivotal role at the heart of a thriving business. You’ll work closely with senior leadership, gain exposure to high-level decision-making, and play a key role in driving operational efficiency.
If you are a motivated, resourceful, and highly organised EA ready for your next challenge, we’d love to hear from you.
Executive Assistant employer: Universal Business Team
Contact Detail:
Universal Business Team Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the company culture and values at StudySmarter. Understanding our mission and how we operate will help you align your approach during interviews and discussions, showcasing that you're a great fit for our team.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can help you tailor your approach and demonstrate your understanding of the role.
✨Tip Number 3
Prepare specific examples from your past experiences that highlight your organisational skills and ability to manage multiple tasks. Being able to discuss these examples confidently will show us that you have the practical skills needed for the position.
✨Tip Number 4
Research the key stakeholders you would be supporting in this role. Knowing their backgrounds and priorities will allow you to engage more effectively and demonstrate your proactive approach during the interview process.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Focus on your organisational skills, time management, and any experience managing senior stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and problem-solving skills. Mention specific examples of how you've successfully managed schedules, communications, and projects in the past.
Highlight Key Skills: In your application, emphasise your proficiency in Microsoft Office and other business tools. Also, showcase your excellent verbal and written communication skills, as these are crucial for the role.
Showcase Your Attention to Detail: Provide examples in your application that demonstrate your high attention to detail and integrity, especially when handling sensitive information. This will reassure the employer of your capability in managing confidential tasks.
How to prepare for a job interview at Universal Business Team
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or managed multiple projects simultaneously.
✨Demonstrate Communication Proficiency
Since the role involves managing communications on behalf of executives, highlight your experience in handling emails and calls. Share instances where your communication skills helped resolve issues or facilitated smooth operations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to act quickly to resolve a conflict or manage a last-minute change in plans, and be ready to explain your thought process.
✨Research the Company and Its Culture
Understanding the company’s values and culture will help you align your answers with what they are looking for. Familiarise yourself with their recent projects or initiatives, especially in the Cruise Division, to show your genuine interest.
