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- Tasks: Support senior leaders by managing diaries, organising meetings, and coordinating events.
- Company: Fast-growing, values-led business with a focus on organisation and initiative.
- Benefits: Competitive salary, free lunch, onsite parking, and private medical insurance after 6 months.
- Why this job: Make a real impact by bringing structure and clarity to a busy leadership team.
- Qualifications: Experienced EA with strong organisational skills and confidence in communicating with senior stakeholders.
- Other info: Enjoy autonomy and visibility in a role that truly values your contributions.
The predicted salary is between 34000 - 36000 £ per year.
Salary: £34,000 - 36,000 per annum (Negotiable dependent on experience)
Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based)
Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service)
Benefits include:
- Free lunch and refreshments daily
- Free onsite parking
- Company pension scheme
- Staff discount
- No weekends or bank holidays
- After 6 months: Private Medical Insurance
- Access to company bonus scheme
Are you an experienced, confident Executive Assistant who thrives on bringing structure, clarity and momentum to senior leaders? This is a brand-new role created to support a fast-growing, values-led business where organisation, initiative and strong judgement genuinely matter. Working at the heart of the organisation, you'll act as a trusted right hand to the Managing Director and Finance Director, while also supporting the wider Executive team. This is a pivotal position for someone who enjoys variety, takes pride in excellence, and isn't afraid to challenge, prioritise and keep things moving. If you're energised by creating order, managing complexity, and being the calm force behind a busy leadership team — this role will suit you perfectly.
The Role:
- Executive Support
- Manage complex diaries for senior leaders, ensuring smart prioritisation and seamless scheduling
- Organise all meetings for the Managing Director, including agendas, preparation and logistics
- Take accurate, detailed meeting notes and proactively follow up on agreed actions
- Track, chase and maintain momentum on leadership actions and priorities
- Handle Director expenses with accuracy and discretion
- Act as a sounding board and organiser - capturing ideas and turning them into clear actions
- Meetings & Communications
- Prepare and coordinate weekly leadership and company-wide meetings
- Ensure clear communication, follow-through and accountability across the business
- Events & Team Coordination
- Lead planning and logistics for company events, leadership sessions and team gatherings
- Arrange catering and practical details for key internal events
- HR & Training Support
- Coordinate staff training schedules across the business
- Support onboarding and induction to ensure a professional, well-organised experience for new starters
Requirements
You’ll be an experienced EA who knows how to operate confidently at senior level. You’re organised to the point of instinct, calm under pressure, and comfortable pushing back when needed. You’ll likely describe yourself as:
- Exceptionally organised and detail-focused
- Proactive, resourceful and action-driven
- Confident communicating with senior stakeholders
- Comfortable managing competing priorities in a fast-paced environment
- Discreet, trustworthy and professional
- Tech-savvy, confident with Microsoft 365 and modern digital tools (including AI)
- Resilient, pragmatic and unafraid to stand your ground
Why Apply?This is a rare opportunity to step into a newly created EA role where you’ll have genuine influence, autonomy and visibility. You’ll be trusted, valued and relied upon, not just to support, but to improve how things run. If you’re looking for a role where your organisational skill will truly make a difference, we’d love to hear from you.
Executive Assistant employer: Universal Business Team
Contact Detail:
Universal Business Team Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. We want you to be able to discuss how your skills can bring structure and clarity to their busy lives. Show them you’re the calm force they need!
✨Tip Number 3
Practice your communication skills! As an EA, you’ll be liaising with senior stakeholders, so being articulate and confident is key. We suggest doing mock interviews with friends or using online platforms to sharpen those skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search. Let’s get you that Executive Assistant position!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational prowess and any experience you have managing complex diaries or supporting senior leaders.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've brought structure and clarity to previous positions, and don’t forget to show your enthusiasm for joining our values-led business!
Showcase Your Tech Skills: Since we’re looking for someone tech-savvy, mention your proficiency with Microsoft 365 and any other digital tools you’ve used. If you’ve worked with AI tools, definitely include that too—it shows you’re ahead of the curve!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Universal Business Team
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with managing complex diaries, organising meetings, and supporting senior leaders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed competing priorities in previous roles. Be ready to discuss specific situations where your organisational skills made a significant impact. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this role.
✨Communicate Confidently
Practice articulating your thoughts clearly and confidently. Since you'll be communicating with senior stakeholders, it's essential to convey your ideas effectively. Consider doing mock interviews with a friend or using video recordings to refine your delivery and ensure you come across as professional and self-assured.
✨Prepare Questions for Them
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company's culture, expectations for the role, and how success is measured. This shows your enthusiasm for the position and helps you gauge if the company is the right fit for you.
