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- Tasks: Manage office operations, payroll, and HR support while ensuring smooth daily activities.
- Company: Join a dynamic team focused on providing excellent administrative support.
- Benefits: Part-time hours with potential for permanent role; flexible work environment.
- Why this job: Gain valuable experience in administration and HR while contributing to a supportive workplace culture.
- Qualifications: Experience in payroll or office administration; strong attention to detail and communication skills required.
- Other info: This is a fixed-term contract with the possibility of extension.
Fixed-Term Contract: 9-12 months maternity cover - chance of permanent opportunity following contract. Part Time - 16-20 hours.
Office Administration (Main purpose of role)
- Act as the point of contact for general office administration and day-to-day operations.
- Data entry, using Microsoft Excel/ Google sheets.
- Maintain and update internal databases and portals.
- Provide general administrative support to the wider team as needed.
Payroll Administration
- Accurately process part-time and full-time employee payrolls on a monthly basis using Payescape.
- Ensure timely submission of pension contributions and statutory deductions.
- Maintain payroll records and respond to employee payroll queries.
HR Support
- Support onboarding new hires, processing starter forms into the system.
- Keep HR records up to date, including employee files, absence tracking, and training documentation.
- Assist with the implementation of HR policies and employee communications.
About You:
- Previous experience in payroll, HR, or office administration.
- Knowledge of payroll systems and HR processes.
- Accuracy, excellent attention to detail and strong organisational skills.
- Able to handle confidential information with discretion.
- Friendly and professional communication style.
- Comfortable working independently and managing varied responsibilities.
- Proficiency in Microsoft Office; experience with HR/payroll software is a plus.
Office Administrator employer: Uniting People
Contact Detail:
Uniting People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific payroll systems mentioned in the job description, like Payescape. If you have experience with similar software, be ready to discuss how that knowledge can transfer to this role.
✨Tip Number 2
Brush up on your Microsoft Excel and Google Sheets skills, as these will be crucial for data entry and maintaining databases. Consider creating a few sample spreadsheets to showcase your proficiency during the interview.
✨Tip Number 3
Prepare examples of how you've handled confidential information in previous roles. This will demonstrate your ability to manage sensitive data with discretion, which is essential for this position.
✨Tip Number 4
Think about your organisational skills and how you've managed multiple responsibilities in the past. Be ready to share specific instances where your attention to detail made a difference in your work.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, payroll, and HR support. Use specific examples that demonstrate your attention to detail and organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your previous experience aligns with the job requirements. Mention your proficiency in Microsoft Office and any payroll systems you have used.
Highlight Relevant Skills: In your application, emphasise your ability to handle confidential information, your friendly communication style, and your capacity to work independently. These are key traits for the Office Administrator position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Uniting People
✨Showcase Your Experience
Be prepared to discuss your previous experience in payroll, HR, or office administration. Highlight specific examples where you successfully managed tasks similar to those listed in the job description.
✨Demonstrate Attention to Detail
Since accuracy is crucial for this role, consider bringing examples of your work that showcase your attention to detail. You might mention how you handled data entry or maintained records without errors.
✨Familiarise Yourself with Payroll Systems
If you have experience with Payescape or similar payroll systems, be ready to talk about it. If not, do some research on common payroll processes and be prepared to discuss how you would approach learning a new system.
✨Prepare Questions About the Role
Think of insightful questions to ask about the office administration and HR support aspects of the role. This shows your genuine interest and helps you understand how you can contribute effectively.
