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- Tasks: Manage documents, upload drawings, and support project workflows in a dynamic team environment.
- Company: Join a growing company in Stoke-on-Trent focused on delivering high-quality documentation services.
- Benefits: Enjoy 21 holidays, bank holidays, and a supportive training program.
- Why this job: Gain hands-on experience in document management while working collaboratively with a fun team.
- Qualifications: GCSE level A-C required; full training provided for all new hires.
- Other info: Full-time role with a structured schedule, perfect for balancing work and studies.
Job Specification: Document Controller Full Time: 40 Hours per week (Monday – Thursday 8:30 – 5pm Friday 8:30 – 4pm) 21 Holidays + Bank Holidays onsite – Stoke-on-Trent Principle accountabilities: * Transferring files between internal and external systems * Management of system workflows * Understanding, creating and applying naming conventions, altering and uploading documents accordingly * Uploading approval drawings, monitoring portals for drawing comments or received information, and downloading client comments for internal review across various project portals * Collating and sending operating and maintenance manuals for clients * Updating and maintaining a library of existing manuals & documentation to bring in line with company standards * Creating and updating site-specific risk assessments and method statements (RAMS) * Updating project and delivery tracker information across all projects * Sending of CAD drawings for approval with project-specific information * Answering inbound calls and directing accordingly * Supporting the pre contracts design manager with ad hoc tasks Other tasks / general: * Answering inbound calls and directing accordingly * Supporting the pre contracts design manager with ad hoc tasks * Other administrative tasks and duties as assigned Experience: * Communication * Teamwork & relationships * Document management * Computer literate Training and qualifications * GCSE level A-C * Full training given
Document Controller employer: Uniting People
Contact Detail:
Uniting People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarize yourself with document management systems and workflows. Understanding how to efficiently transfer files and manage documentation will give you a significant edge in the interview.
✨Tip Number 2
Brush up on your communication skills, as this role involves answering inbound calls and directing them appropriately. Practice clear and concise communication to demonstrate your ability to handle inquiries effectively.
✨Tip Number 3
Showcase your teamwork abilities by preparing examples of how you've collaborated with others in previous roles. This will highlight your capability to work well within a team environment, which is crucial for this position.
✨Tip Number 4
Get comfortable with creating and updating risk assessments and method statements (RAMS). Familiarity with these documents will not only help you in the role but also impress the hiring team during your discussions.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Document Controller position. Highlight the key responsibilities and required skills, as this will help you tailor your application.
Tailor Your CV: Customize your CV to reflect your experience in document management, communication, and teamwork. Use specific examples that demonstrate your ability to handle tasks similar to those listed in the job description.
Craft a Strong Cover Letter: Write a cover letter that addresses why you are a good fit for the Document Controller role. Mention your familiarity with document workflows, naming conventions, and any relevant software you have used.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Uniting People
✨Understand Document Management Systems
Make sure you familiarize yourself with common document management systems and workflows. Being able to discuss your experience or knowledge in transferring files and managing documents will show that you're prepared for the role.
✨Showcase Your Communication Skills
Since the role involves answering inbound calls and directing them accordingly, practice articulating your thoughts clearly. Be ready to provide examples of how you've effectively communicated in previous roles.
✨Demonstrate Teamwork Experience
Prepare to discuss instances where you've successfully collaborated with a team. Highlight your ability to support others, especially in administrative tasks, as this is crucial for the position.
✨Familiarize Yourself with Risk Assessments
Since creating and updating site-specific risk assessments and method statements is part of the job, brush up on what RAMS entails. Being able to speak about this knowledge will set you apart from other candidates.
