At a Glance
- Tasks: Support warehouse operations and manage logistics for efficient order processing.
- Company: Join a leading distribution company with a focus on quality and compliance.
- Benefits: Gain valuable experience, flexible hours, and opportunities for career growth.
- Other info: Flexible role with opportunities to learn and grow in a supportive environment.
- Why this job: Be part of a dynamic team and make a real impact in logistics.
- Qualifications: Experience in administration or logistics, strong IT skills, and attention to detail.
The predicted salary is between 25000 - 30000 £ per year.
Purpose of the Role
The Warehouse Administrator is responsible for supporting the efficient day-to-day administration of warehouse and logistics operations, ensuring accurate processing of customer orders, stock movements, customer portal activities, and logistics coordination. The role also requires flexibility to support warehouse operations as required, including undertaking Warehouse Operative duties to ensure continuity of service and operational efficiency during periods of absence, increased workload, or business demand.
Key Responsibilities
- Administration and Logistics
- Manage Amazon orders and related administration in a timely and accurate manner.
- Maintain Amazon Vendor Central activities and communications.
- Manage customer portals, ensuring order, inventory, and shipment information is accurate and up to date.
- Coordinate pallet deliveries and general logistics activities, ensuring efficient dispatch and receipt of goods.
- Liaise with couriers, delivery partners, suppliers, customers, and internal departments regarding deliveries and shipments.
- Assist with booking stock into warehouse systems within agreed timescales.
- Maintain dispatch and shipment records and associated spreadsheets.
- Investigate delivery, stock, or inventory discrepancies and escalation issues where appropriate.
- Support stock control and inventory management activities.
- Produce reports and administrative documentation as required.
- Work closely with Customer Service and the Warehouse team to support customer requirements.
- Warehouse Operations Support
- Picking and packing customer orders.
- Ensuring customer‑specific order requirements are fulfilled accurately.
- Receiving, checking, and processing incoming deliveries.
- Assisting with stock takes and inventory counts.
- Booking deliveries and tracking shipments with delivery partners.
- Handling stock movements within the warehouse.
- Maintaining warehouse cleanliness, organisation, and safety standards.
- Assisting with stock discrepancy investigations.
- Supporting the Warehouse Manager with operational activities as required.
- Using warehouse systems, including Sage 200, SAP, scanner technology, and other business systems.
- Assisting with general warehouse and operational duties to ensure service levels are maintained.
- Compliance Responsibilities
- Ensure all activities associated with wholesaling operations are undertaken in compliance with MedScience Distribution's Wholesale Distribution Authorisation (WDA(H)).
- Ensure compliance with Good Distribution Practice (GDP) in all activities associated with the storage, purchase, supply, and distribution of medicinal products.
- Maintain a high standard of service to customers and stakeholders.
- Comply with all Health and Safety requirements and company procedures.
- Maintain confidentiality of company, customer, and supplier information.
- Attend relevant training and development activities as required.
- Quality Responsibilities
- Adhere to the Company's Quality Management System (QMS) and Environmental Management System (EMS) procedures.
- Identify and highlight opportunities for improvements to existing processes.
- Support the continual improvement of quality and operational performance.
- Report quality issues, complaints, incidents, or non‑conformances promptly.
Person Specification
- Essential
- Previous experience in an administrative, logistics, warehouse, or operational support role.
- Good IT skills, including Microsoft Office applications.
- Experience using ERP, WMS, customer portals, or stock management systems.
- Strong organisational and administrative skills.
- High level of accuracy and attention to detail.
- Good verbal and written communication skills.
- Ability to prioritise workloads and meet deadlines.
- Ability to work independently and as part of a team.
- Flexible and willing to support warehouse operations when required.
- Desirable
- Experience within a medical device, healthcare, pharmaceutical, or distribution environment.
- Knowledge of Amazon Vendor Central.
- Experience using Sage 200, SAP, or similar systems.
- Knowledge of GDP and ISO9001 requirements.
Key Behaviours
- Customer focused.
- Reliable and dependable.
- Positive and proactive approach.
- Strong problem‑solving skills.
- Team player with a flexible attitude.
- Committed to continuous improvement and operational excellence.
Warehouse Administrator employer: Uniting Holding
At MedScience Distribution, we pride ourselves on being an excellent employer, offering a dynamic work environment that fosters collaboration and growth. Our Warehouse Administrator role not only provides the opportunity to engage in vital logistics operations but also encourages personal development through training and adherence to industry standards. With a strong focus on quality and compliance, our team enjoys a supportive culture that values each member's contributions while ensuring operational excellence in the healthcare sector.
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse Administrator
✨Get to Know Local Distribution Centres
Start hanging around local distribution centres and warehouses, like the ones that might belong to Uniting Holding. Many times, they have sign-up sheets for job openings or even informal meet-ups that could lead to job opportunities.
✨Talk to Recruiters and Employment Agencies
There are loads of recruitment agencies that specifically focus on warehouse and logistics roles. Get in touch with them and let them know you’re looking for full-time work. They often have inside info on openings before they're advertised!
✨Brush Up on Your Skills
Think about the specific skills that are hot in the warehouse sector right now, like inventory management software or health and safety protocols. We can help you find resources to polish up your abilities, which can make you stand out when you're looking at those full-time gigs.
✨Apply Directly Through Us!
Don't forget to keep an eye on our website for any full-time listings at Uniting Holding. Applying directly can sometimes give you an edge, especially if you tailor your application to highlight your relevant experience in logistics and warehousing!
We think you need these skills to ace Warehouse Administrator
Some tips for your application 🫡
Highlight Your Experience with Inventory Management:When you're whipping up your CV, make sure to spotlight any experience you've got in inventory management or warehousing. We love to see proficiency in stock control systems or previous roles where you've managed inventory levels. Show us how you can keep things organised and running smoothly!
Demonstrate Your Attention to Detail:In the warehouse and logistics field, attention to detail is key. Use your cover letter to share specific examples of how you've caught mistakes or streamlined processes in the past. Let us know how your precision can contribute to our team at Uniting Holding.
Get Familiar with Relevant Certifications:If you've got any certifications related to warehousing or logistics—like health and safety or forklift operation—make sure they shine on your CV! We appreciate all the qualifications that show you're serious about the role and keeping a safe, efficient workspace.
Show Off Your Problem-Solving Skills:Logistics can be unpredictable, so if you've tackled any significant challenges in previous positions, tell us all about it! Use your cover letter to highlight how you've adapted to situations, such as changes in supply or unexpected delays. We want to see your resourcefulness in action for this full-time role at Uniting Holding.
How to prepare for a job interview at Uniting Holding
✨Know Your Warehouse Systems
Familiarise yourself with popular warehouse management systems like SAP or Oracle. If you have experience using these or similar tools, be prepared to discuss how you utilised them to improve efficiency or accuracy in inventory management.
✨Highlight Your Problem-Solving Skills
In the logistics arena, unexpected challenges pop up all the time. Be ready to share some examples of when you faced a logistical hiccup and how you tackled it. This shows you can think on your feet and keep things running smoothly.
✨Teamwork Makes the Dream Work
Since it’s a full-time position, expect questions about your ability to work in a team in a busy warehousing environment. Share experiences where you collaborated with others, maybe to meet tight deadlines or manage large shipments, ensuring you showcase your ability to communicate effectively.
✨Safety First! Talk About Protocols
Logistics roles require a real understanding of safety protocols. Brush up on basic safety guidelines and be ready to discuss how you’ve implemented or adhered to these in past roles. This shows that you’re serious about your role in maintaining a safe working environment.
