Hybrid Research Support Assistant – Grant Admin

Unitemps are recruiting for two Research Support Assistants. This role has an August 17th start date and a projected end date of November 16th 2026. This is a full-time role at 36.5 hours per week. Payment is set at £19.14 per hour + £3.58 holiday pay. This role is UCL Hybrid working with 1 day per week from the office (Wednesdays) and the other days from home/remote.

UCL is a world-leading research-intensive university, often ranked in the top ten in the world, with an annual turnover of well over £1 billion. Our research and innovation portfolio continues to grow in scale and complexity, with record levels of research income and impact achieved last year. Research and Innovation Services provides support and services for our academics working across the research and innovation lifecycle with a focus on applying for and managing funding and providing professional advice on collaborations and contracts.

Main purpose of the job: To provide comprehensive administrative support across the Award Services team at UCL. This role is responsible for running transactional support operations for the University research and innovation portfolio sponsored by external fundings, including the funding portfolio sponsored by the European Commission framework programmes. The post holder will be working across the Award Services team to provide sound and timely support in the collection of relevant information from departments and grant holders and in processing the information in an auditable and standardised way. The post holder will be required to work flexibly and be willing to cover the needs of Award Services team members as relevant to prepare for financial audits and financial reports to be submitted to funders. This is a pivotal role in helping the university and the Award Services team handle a high volume of transactions and applications in the research and innovation portfolio and ensuring the relevant costs are processed according to funders terms and conditions, UCL financial policies and processes. This is a fantastic opportunity to learn about research support, grant management and financial compliance in a world-leading institution.

Qualifications, experience and knowledge:

• Educated to A level or equivalent vocational qualification/work experience, with GCSE Maths and English at Grade C or above.
• Experience of working in a flexible team, working collaboratively to deliver team’s work.
• Knowledge of research funding in higher education.

Skills and abilities:

• Ability to work methodically, planning, prioritising and managing own workload effectively and in a proactive manner to meet time-critical schedules.
• Good numeracy and data analysis skills with the ability to deal with high volumes of processing while maintaining accuracy.
• High level of literacy comprehension, confidence in understanding, handling and analysing reports, funder terms and similar documents.
• Excellent interpersonal, oral and written communication skills, working with team members and a range of stakeholders to enable delivery.
• Excellent attention to details, ability to spot and correct errors in complex data and written information.
• Excellent IT skills with experience of Microsoft Office suite, including Excel, Word and Outlook.

UCL Ways of Working:

• Willingness to identify development needs and ask for help when necessary.
• Demonstrates initiative and the ability to use judgement to solve problems when appropriate.
• A commitment to customer focus and the need to provide an efficient, professional and effective service to the many contacts both internally, at all levels of the organisation, and externally.
• Take responsibility for own work, ensuring ownership of tasks and seeing them through to completion.

This job will close for applications at 11.59pm on Thursday August 6th. Interviews will be held shortly after. Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required). If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time. Unitemps payroll is monthly, one month in arrears.