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- Tasks: Manage the University Purchase Ledger and ensure timely supplier payments.
- Company: Join a leading university with a supportive and dynamic work environment.
- Benefits: Up to £31,000 salary, hybrid working, 28 days leave plus bank holidays.
- Why this job: Be part of a team that ensures financial accuracy and supports the university's operations.
- Qualifications: 2+ years in purchase ledger, strong Excel skills, and team collaboration.
- Other info: Great opportunity for career growth and professional development.
The predicted salary is between 24800 - 31200 £ per year.
Up to £31,000 per annum - Hybrid Working Available (3-2 working pattern) 28 Days annual leave + bank holidays.
The post holder will be responsible for the day to day processing and management of the University Purchase Ledger focusing on timely and accurate supplier payments following the University No Order No Pay policy. Key duties of this role are to supervise and administer all payment avenues including reconciliation and controls of the payments bank account as well as support future cash flow forecasting requirements of the organisation. Oversee the accuracy of the regular payment runs, alongside other payment claims such as staff expenses and administering the wider procurement card system across the organisation. Further support of the wider VAT reconciliation process and supporting department importing processes across the organisation.
Duties and responsibilities
- To independently carry out all the tasks in relation to and ensure compliance with the University’s Purchase-to-Pay process (No Order No Pay) and wider purchase ledger controls;
- To accurately administer and embed processes around other relevant payments including Direct Debits, Procurement Cards, International Payments, E-Expenses and other payments as required;
- To accurately administer and reconcile intercompany pay-lists and transactions as part of the University group;
- To prepare and submit statutory reporting information around procurement and payment practices requirements for external bodies, support FOI requests etc;
- To maintain a high standard of service to internal and external customers and stakeholders;
- To carry out duties in a professional manner and in accordance with The University policies and procedures;
- To lead on training new starters on use of the purchase order / procurement card / expense claim platform.
Skills and experience
- Minimum 2 years proven experience of working within a Purchase to pay / Purchase Ledger function;
- Preparing supplier statement reconciliations;
- Ability to accurately process high volume of invoices (approximately 1,800 per month);
- Proficient skill set in using Microsoft Office Suite, e.g. Word, Excel, Outlook, Teams;
- Experience of processing payments using BACS software;
- Experience of using international payment platforms in addition to standard banking payment facilities;
- An aptitude for figures;
- Ability to work to strict deadlines;
- Understand the application and calculation of variable VAT rates.
Purchase Ledger Controller in Newport employer: Unitemps Harper Adams
Contact Detail:
Unitemps Harper Adams Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Controller in Newport
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and procurement sectors. You never know who might have a lead on a Purchase Ledger Controller role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of the Purchase-to-Pay process. Be ready to discuss how you've handled high volumes of invoices and reconciliations in the past. Show them you're the expert they need!
✨Tip Number 3
Don’t forget to showcase your Excel skills! Bring examples of how you've used spreadsheets to manage data or streamline processes. This will definitely impress potential employers looking for someone with a strong analytical background.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We love seeing candidates who are proactive and take the time to connect with us directly. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Purchase Ledger Controller in Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in purchase ledger processes and your proficiency with tools like Excel and Teams. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Purchase Ledger Controller role. Share specific examples of your past achievements and how they relate to the duties listed in the job description.
Show Off Your Team Spirit: Since teamwork is key for us, make sure to mention any collaborative projects or experiences in your application. We love candidates who can communicate effectively and work well with others, so let that enthusiasm shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Unitemps Harper Adams
✨Know Your Purchase Ledger Inside Out
Make sure you brush up on your knowledge of the purchase ledger process. Be ready to discuss your experience with processing invoices, supplier reconciliations, and the No Order No Pay policy. This will show that you understand the key responsibilities of the role.
✨Excel Skills Are Key
Since the job requires proficiency in Excel, practice using functions like VLOOKUP, pivot tables, and data analysis tools. Bring examples of how you've used these skills in previous roles to streamline processes or improve accuracy.
✨Demonstrate Team Spirit
The role involves working closely with others, so be prepared to share examples of how you've collaborated in past positions. Highlight any experience training new starters or leading projects, as this shows your ability to work well within a team.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially around handling high volumes of invoices or managing tight deadlines. Think of specific situations where you successfully navigated challenges and be ready to explain your thought process.
