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- Tasks: Support the Music department with admin tasks, guest lists, and finance tracking.
- Company: Join UTA, a leading global entertainment company representing iconic artists and creators.
- Benefits: Enjoy a competitive salary, private medical insurance, and a vibrant workplace culture.
- Why this job: Gain hands-on experience in the music industry while working in a diverse and inclusive environment.
- Qualifications: A passion for music, strong communication skills, and some relevant experience are preferred.
- Other info: Opportunity for growth and training in a dynamic, creative setting.
The predicted salary is between 28800 - 43200 £ per year.
UTA is seeking a General Assistant to support across the Music department in our London office. Reporting into the Music Operations Manager, you’ll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. You’ll provide desk cover when Agents’ Assistants are on leave, and will receive all-round training in the administrative responsibilities of an Assistant.
What You’ll Do:
- Scheduling meetings – organising meetings with promoters
- Managing roster grids – keeping London office roster information up to date
- Managing contact lists – keeping documents such as All Agents List up to date
- Finance – prepare weekly outstanding payment reports, and working with agents, assistants, and the finance team to track and chase deposits and final balance payments
- Updating show lists – compiling London show list on a weekly basis
- Enquiries – dealing with enquiries as they come in via email or phone
- Ticket figures – checking ticket figures and sending to management
- Managing guest list – managing festival and headline show guest list requests
- Support ideas – collating internal and external support suggestions, including for other agencies when requested
- Event assistance – helping organise UTA presence at events such as IFF and TGE
- Contracts – contracting shows quickly, accurately and efficiently
- Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties
- Meeting minutes – taking notes on calls as and when requested
- Desk cover – providing desk cover when Agents’ Assistants are on leave
- Support – providing daily ad hoc support to agents and assistants, when approved by Operations Manager
What You’ll Need:
- General understanding of current music industry and the nature of a talent agency
- Excellent verbal and written communication skills
- Excellent organizational skills
- Ability to prioritize a busy workload
- Ability to develop business relationships
- Previous experience in a related field is desirable
What You’ll Get:
- A competitive salary
- A benefits package to support your wellbeing, including private medical insurance
- The unique and exciting opportunity to work at one of the leading global entertainment companies
- The opportunity to work in an inclusive and diverse company culture
General Assistant, Music Department employer: United Talent Agency
Contact Detail:
United Talent Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Assistant, Music Department
✨Tip Number 1
Familiarise yourself with the current music industry trends and key players. Understanding the landscape will help you engage in meaningful conversations during interviews and demonstrate your passion for the role.
✨Tip Number 2
Network with professionals in the music industry, especially those who work in talent agencies or similar roles. Attend industry events or join online forums to build connections that could lead to valuable insights and potential referrals.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or guest list management plan relevant to the role. This practical demonstration can set you apart and highlight your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Research UTA's recent projects and initiatives. Being knowledgeable about their work will not only impress during interviews but also allow you to tailor your responses to align with their values and goals.
We think you need these skills to ace General Assistant, Music Department
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in the music industry or administrative roles. Emphasise skills like organisation, communication, and any previous work with talent agencies or similar environments.
Craft a Strong Cover Letter: Write a cover letter that showcases your passion for the music industry and your understanding of the role. Mention specific tasks from the job description, such as managing guest lists or handling finance reports, to demonstrate your suitability.
Showcase Relevant Skills: In your application, clearly outline your organisational skills and ability to manage multiple tasks. Provide examples of how you've successfully prioritised workloads in past roles, especially in fast-paced environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the General Assistant role.
How to prepare for a job interview at United Talent Agency
✨Know the Music Industry
Familiarise yourself with the current trends and key players in the music industry. Understanding the nature of a talent agency and UTA's role within it will show your genuine interest and help you engage in meaningful conversations during the interview.
✨Demonstrate Organisational Skills
Be prepared to discuss how you manage multiple tasks and prioritise your workload. Share specific examples from your past experiences that highlight your organisational abilities, especially in fast-paced environments.
✨Communicate Effectively
Since excellent verbal and written communication skills are essential for this role, practice articulating your thoughts clearly. You might be asked to take notes or summarise information, so showcasing your communication prowess will be crucial.
✨Show Enthusiasm for Support Roles
Express your willingness to provide support to agents and assistants. Highlight any previous experience where you successfully assisted others, as this will demonstrate your team spirit and readiness to contribute to the department's success.
