At a Glance
- Tasks: Support the Music department with admin tasks and event assistance.
- Company: Join UTA, a leading global entertainment company in a diverse culture.
- Benefits: Competitive salary, private medical insurance, and a supportive wellbeing package.
- Other info: Inclusive environment encouraging applications from all backgrounds.
- Why this job: Gain hands-on experience in the music industry and develop valuable skills.
- Qualifications: Passion for music, strong communication, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
UTA is seeking a General Assistant to support across the Music department in our London office. Reporting into the Music Operations Manager, you’ll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. You’ll provide desk cover when Agents’ Assistants are on leave, and will receive all‑round training in the administrative responsibilities of an Assistant.
Responsibilities
- Scheduling meetings – organising meetings with promoters
- Managing roster grids – keeping London office roster information up to date
- Managing contact lists – keeping documents such as All Agents List up to date
- Finance – prepare weekly outstanding payment reports, and working with agents, assistants, and the finance team to track and chase deposits and final balance payments
- Updating show lists – compiling London show list on a weekly basis
- Enquiries – dealing with enquiries as they come in via email or phone
- Ticket figures – checking ticket figures and sending to management
- Managing guest list – managing festival and headline show guest list requests
- Support ideas – collating internal and external support suggestions, including for other agencies when requested
- Event assistance – helping organise UTA presence at events such as IFF and TGE
- Contracts – contracting shows quickly, accurately and efficiently
- Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties
- Meeting minutes – taking notes on calls as and when requested
- Desk cover – providing desk cover when Agents’ Assistants are on leave
- Support – providing daily ad‑hoc support to agents and assistants, when approved by Operations Manager
Qualifications
- General understanding of current music industry and the nature of a talent agency
- Excellent verbal and written communication skills
- Excellent organisational skills
- Ability to prioritise a busy workload
- Ability to develop business relationships
- Previous experience in a related field is desirable
Benefits
- A competitive salary
- A benefits package to support your wellbeing, including private medical insurance
- The unique and exciting opportunity to work at one of the leading global entertainment companies
- The opportunity to work in an inclusive and diverse company culture
We encourage applications from all people with relevant experience and skills and are determined to ensure that no person receives less favourable treatment because of age, sexual orientation, gender identity, marital status, nationality, race, ethnicity, religion or belief, disability, or caring responsibilities. If you require us to make any adjustments throughout the interview process to meet your needs, please let us know. United Talent Agency is an equal–opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, colour, gender, religion, sex (including gender identity and sexual orientation), national origin, disability, veteran status, age, marital status, pregnancy or any other protected group status as defined by the laws.
General Assistant, Music Department employer: United Talent Agency
United Talent Agency (UTA) is an exceptional employer, offering a vibrant and inclusive work culture in the heart of London. As a General Assistant in the Music Department, you will benefit from comprehensive training, competitive salary, and a robust benefits package that prioritises your wellbeing, including private medical insurance. UTA fosters employee growth through diverse opportunities within one of the leading global entertainment companies, making it an ideal place for those seeking meaningful and rewarding careers in the music industry.
StudySmarter Expert Advice🤫
We think this is how you could land General Assistant, Music Department
✨Tip Number 1
Network like a pro! Reach out to people in the music industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to pop up. Research companies you admire, like UTA, and reach out directly. Express your interest and ask if they have any upcoming opportunities – it shows initiative!
✨Tip Number 3
Prepare for interviews by knowing the company inside out. Familiarise yourself with their recent projects, values, and culture. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the time to engage with us directly.
We think you need these skills to ace General Assistant, Music Department
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the General Assistant role. Highlight your relevant experience in the music industry and any administrative skills that match the job description. We want to see how you fit into our team!
Show Off Your Communication Skills:Since excellent verbal and written communication is key for this role, don’t shy away from showcasing these skills in your application. Use clear and concise language, and make sure to proofread for any errors before hitting send!
Demonstrate Your Organisational Skills:We’re looking for someone who can juggle multiple tasks effectively. In your application, give examples of how you've managed busy workloads or organised events in the past. This will show us you can handle the fast-paced environment of our Music department.
Apply Through Our Website:To make sure your application gets to us directly, apply through our website. It’s the best way to ensure we see your application and consider you for the role. Plus, it’s super easy to do!
How to prepare for a job interview at United Talent Agency
✨Know Your Stuff
Familiarise yourself with the music industry and UTA's role within it. Brush up on current trends, key players, and recent events in the music scene. This will show your genuine interest and help you engage in meaningful conversations during the interview.
✨Organisational Skills on Display
Since the role involves a lot of administrative tasks, be prepared to discuss how you manage your time and prioritise tasks. Bring examples of how you've successfully handled multiple responsibilities in the past, especially in a fast-paced environment.
✨Communication is Key
Highlight your verbal and written communication skills. Be ready to share instances where you've effectively communicated with different stakeholders, whether it's through emails, phone calls, or meetings. Clear communication is crucial in this role!
✨Show Your Team Spirit
This position requires collaboration with various teams, so demonstrate your ability to work well with others. Share experiences where you've supported colleagues or contributed to team projects, showing that you're a team player who can adapt to different roles as needed.
