At a Glance
- Tasks: Support the Music department with admin tasks and event assistance.
- Company: Join UTA, a leading global entertainment company in London.
- Benefits: Competitive well-being programs and a collaborative work environment.
- Other info: Inclusive culture with opportunities for growth and development.
- Why this job: Kickstart your career in the music industry with hands-on experience.
- Qualifications: Passion for music, strong communication, and organisational skills.
The predicted salary is between 25000 - 30000 £ per year.
UTA is seeking a General Assistant to support across the Music department in our London office. Reporting into the Music Operations Manager, you’ll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. You’ll provide desk cover when Agents’ Assistants are on leave, and will receive all-round training in the administrative responsibilities of an Assistant.
What You’ll Do
- Scheduling meetings – organising meetings with promoters
- Managing roster grids – keeping London office roster information up to date
- Managing contact lists – keeping documents such as All Agents List up to date
- Finance – prepare weekly outstanding payment reports, and working with agents, assistants, and the finance team to track and chase deposits and final balance payments
- Updating show lists – compiling London show list on a weekly basis
- Enquiries – dealing with enquiries as they come in via email or phone
- Ticket figures – checking ticket figures and sending to management
- Managing guest list – managing festival and headline show guest list requests
- Support ideas – collating internal and external support suggestions, including for other agencies when requested
- Event assistance – helping organise UTA presence at events such as IFF and TGE
- Contracts – contracting shows quickly, accurately and efficiently
- Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties
- Meeting minutes – taking notes on calls as and when requested
- Desk cover – providing desk cover when Agents’ Assistants are on leave
- Support – providing daily ad hoc support to agents and assistants, when approved by Operations Manager
What You’ll Need
- A passion for working in the music industry
- Excellent verbal and written communication skills
- Excellent organizational skills
- Ability to prioritize a busy workload
- Ability to develop business relationships
- Previous experience in a related field is desirable
What You Will Get
- The unique and exciting opportunity to work at one of a leading global entertainment companies
- Access to the tools, leadership, and resources you will need to create and drive a center of excellence
- The opportunity to do the best work of your career
- Work in an inclusive and diverse company culture
- Competitive programs to support your well-being
- Experience working in a collaborative environment with room to grow
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.
General Assistant employer: United Talent Agency LLC
At UTA, we pride ourselves on being a leading global entertainment company that fosters an inclusive and diverse work culture. As a General Assistant in our vibrant London office, you will benefit from comprehensive training, competitive well-being programs, and the opportunity to collaborate with passionate professionals in the music industry, all while contributing to meaningful projects that shape the future of entertainment.
