At a Glance
- Tasks: Generate delivery paperwork and manage accurate picking notes for timely dispatch.
- Company: Join a leading healthcare company focused on patient care and innovation.
- Benefits: Enjoy competitive pay, health benefits, and opportunities for growth.
- Other info: Dynamic work environment with a focus on teamwork and professional development.
- Why this job: Be part of a team that ensures efficient delivery and makes a difference in healthcare.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 25000 - 30000 £ per year.
Responsibilities include:
- Responsibility for accurate and timely generation of picking notes and for timely creation of delivery paperwork, ensuring that all deliveries have paperwork prior to despatch.
- Collect and collate delivery notes and summaries for vehicle runs both before and after delivery, ensuring all PODs are checked and returned to Accounts for invoicing.
- Collate statistics on performance, costs and reasons for usage of carriers.
- Complete daily filing of documents in an orderly manner.
- Assist in the production of a daily efficient and cost-effective route plan, including new patients, out of schedule patients, dose/regimen changes and any other requests in line with the Company's core business.
- Liaise regularly with Warehouse, Customer Care and Pharmacy staff to ensure correct control of customer orders in line with delivery schedules.
- Monitor failed deliveries and process any goods returned in a timely manner.
- Comply with the requirements of the Company Integrated Management System Procedures and Instructions as it affects/influences their work.
- Report to the Distribution Manager as necessary on a daily basis.
- Comply with all Health & Safety requirements of the job and consider the Health & Safety of others while carrying out the job.
- Conduct themselves in line with the culture defined and expected within Fresenius Medical Care.
- Comply with the Company Environmental requirements and dispose of waste according to Company Environmental Policies.
- Comply with Company rules and Policies in relation to Data Protection and Confidentiality as it applies to their job.
- Carry out other duties within reason as specified by the Distribution Manager.
Distribution admin assistant employer: United Parcel Service of America, Inc.
Fresenius Medical Care is an exceptional employer that prioritises employee growth and development within a supportive work culture. Located in a dynamic environment, we offer competitive benefits, a commitment to health and safety, and opportunities for meaningful contributions to patient care, making it an ideal place for those seeking a rewarding career as a Distribution Admin Assistant.
Contact Details:
United Parcel Service of America, Inc. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Distribution admin assistant
✨Get to Know Local Distribution Centres
Start hanging around local distribution centres and warehouses, like the ones that might belong to United Parcel Service of America, Inc.. Many times, they have sign-up sheets for job openings or even informal meet-ups that could lead to job opportunities.
✨Talk to Recruiters and Employment Agencies
There are loads of recruitment agencies that specifically focus on warehouse and logistics roles. Get in touch with them and let them know you’re looking for full-time work. They often have inside info on openings before they're advertised!
✨Brush Up on Your Skills
Think about the specific skills that are hot in the warehouse sector right now, like inventory management software or health and safety protocols. We can help you find resources to polish up your abilities, which can make you stand out when you're looking at those full-time gigs.
✨Apply Directly Through Us!
Don't forget to keep an eye on our website for any full-time listings at United Parcel Service of America, Inc.. Applying directly can sometimes give you an edge, especially if you tailor your application to highlight your relevant experience in logistics and warehousing!
We think you need these skills to ace Distribution admin assistant
Some tips for your application 🫡
Highlight Your Experience with Inventory Management:When you're whipping up your CV, make sure to spotlight any experience you've got in inventory management or warehousing. We love to see proficiency in stock control systems or previous roles where you've managed inventory levels. Show us how you can keep things organised and running smoothly!
Demonstrate Your Attention to Detail:In the warehouse and logistics field, attention to detail is key. Use your cover letter to share specific examples of how you've caught mistakes or streamlined processes in the past. Let us know how your precision can contribute to our team at United Parcel Service of America, Inc..
Get Familiar with Relevant Certifications:If you've got any certifications related to warehousing or logistics—like health and safety or forklift operation—make sure they shine on your CV! We appreciate all the qualifications that show you're serious about the role and keeping a safe, efficient workspace.
Show Off Your Problem-Solving Skills:Logistics can be unpredictable, so if you've tackled any significant challenges in previous positions, tell us all about it! Use your cover letter to highlight how you've adapted to situations, such as changes in supply or unexpected delays. We want to see your resourcefulness in action for this full-time role at United Parcel Service of America, Inc..
How to prepare for a job interview at United Parcel Service of America, Inc.
✨Know Your Warehouse Systems
Familiarise yourself with popular warehouse management systems like SAP or Oracle. If you have experience using these or similar tools, be prepared to discuss how you utilised them to improve efficiency or accuracy in inventory management.
✨Highlight Your Problem-Solving Skills
In the logistics arena, unexpected challenges pop up all the time. Be ready to share some examples of when you faced a logistical hiccup and how you tackled it. This shows you can think on your feet and keep things running smoothly.
✨Teamwork Makes the Dream Work
Since it’s a full-time position, expect questions about your ability to work in a team in a busy warehousing environment. Share experiences where you collaborated with others, maybe to meet tight deadlines or manage large shipments, ensuring you showcase your ability to communicate effectively.
✨Safety First! Talk About Protocols
Logistics roles require a real understanding of safety protocols. Brush up on basic safety guidelines and be ready to discuss how you’ve implemented or adhered to these in past roles. This shows that you’re serious about your role in maintaining a safe working environment.
