At a Glance
- Tasks: Support the Managing Director with diary management, communications, and strategic priorities.
- Company: Join United Infrastructure, a dynamic leader in critical infrastructure projects.
- Benefits: Gain exposure to high-profile projects and strategic decision-making.
- Other info: Thriving environment with opportunities for professional growth and collaboration.
- Why this job: Make a real impact while working closely with senior leaders.
- Qualifications: Experience supporting executives, strong organisational skills, and excellent communication.
The predicted salary is between 40000 - 50000 £ per year.
United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.
Utility Infrastructure – Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure for the UK’s largest network owners and operators.
Social Infrastructure - Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.
We're looking for an exceptional Executive Assistant to support the Managing Director of our Energy business. This is far more than a traditional diary management role – it's an opportunity to become a trusted partner to a senior business leader, helping drive strategic priorities across a fast-paced and growing division.
You'll work at the centre of the business, interacting with board-level stakeholders, senior leaders, clients and operational teams, ensuring the Managing Director can focus on leading the business while you provide outstanding executive, organisational and operational support.
If you're highly organised, commercially aware and thrive in an environment where no two days are the same, we'd love to hear from you.
What you'll be doing
- Managing a complex and constantly evolving executive diary, ensuring the Managing Director's time is aligned to business priorities.
- Acting as a trusted gatekeeper, managing communications and prioritising competing demands.
- Preparing high-quality meeting briefings, presentations and board papers.
- Coordinating leadership meetings, operational reviews and governance forums across the Energy business.
- Capturing actions, tracking progress and ensuring accountability following executive and board meetings.
- Managing confidential correspondence and communications on behalf of the Managing Director.
- Coordinating complex travel arrangements and producing detailed itineraries.
- Organising leadership events, client meetings and business off-sites from planning through to delivery.
- Managing executive expenses and ensuring timely reconciliation of corporate credit card statements.
- Working closely with Executive Assistants across the wider business to ensure seamless coordination of senior leadership activity.
- Continuously identifying opportunities to improve processes and ways of working.
About you
You'll already have experience supporting senior executives, ideally at Managing Director or Board level, and you'll be comfortable operating in a fast-moving commercial environment. You'll also bring:
- Significant experience supporting senior leaders or executives.
- Outstanding organisational and planning skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Strong commercial awareness and sound judgement.
- Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Teams and SharePoint.
- Experience producing professional board papers, presentations and executive reports.
- A proactive, solutions-focused approach with exceptional attention to detail.
- Absolute discretion and professionalism when handling confidential information.
Experience within infrastructure, engineering or operational businesses would be advantageous but isn't essential.
Why join us?
This is an opportunity to work alongside a senior leader in a business that is delivering critical infrastructure across the UK. You'll gain exposure to strategic decision-making, board-level governance and high-profile projects while playing an integral role in the success of the Energy division.
We're looking for someone who enjoys making a real impact, takes pride in delivering exceptional support and thrives in an environment where initiative, professionalism and collaboration are valued.
If you're ready for a role where you'll genuinely influence the effectiveness of a Managing Director and the wider leadership team, we'd love to hear from you. Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.
Executive Assistant employer: United Living
At United Infrastructure, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. As an Executive Assistant in our Energy division, you'll not only support a senior leader but also gain invaluable exposure to strategic decision-making and high-profile projects, all while working in a collaborative environment that values initiative and professionalism. With opportunities for personal growth and the chance to make a meaningful impact on critical infrastructure across the UK, joining our team means being part of a mission that truly matters.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like United Living.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like United Living.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to United Living.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of United Living. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at United Living
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with United Living, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at United Living, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for United Living could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at United Living as they’re likely seeking a candidate who can enhance their workplace culture.
