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- Tasks: Manage project documents and support the team with document control activities.
- Company: Join United Infrastructure, a leader in energy projects.
- Benefits: Competitive salary, benefits package, and career progression opportunities.
- Why this job: Be part of a dynamic team and contribute to innovative energy projects.
- Qualifications: Experience in document control and strong communication skills required.
- Other info: Immediate interviews for qualified candidates; join us on our growth journey!
The predicted salary is between 36000 - 60000 £ per year.
United Infrastructure is recruiting for a Document Controller to work with the Energy Team on the National Gas Wormington Project. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.
Responsibilities
- You will provide a valuable link between the project and other departments, supporting the project team assisting with document formatting, templates, and best practices.
- Manage document versions and ensuring that the latest versions are always accessible.
- Liaising with all levels of the project team and potentially external parties, and distributing project related information in an appropriate secure manner.
- You will be the owner of the assigned project document registers, document management systems and processes.
- You will manage and control the flow of documents and information on projects; project documents will include deliverables, technical queries, vendor / other third party or sub-contractor documents, client documents and commercial documents and communications.
- You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested.
- You will be pro-active in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
- You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
- Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
- Allocate document numbers as per the UI or Client specified Document Numbering procedure.
- Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Train team members on document management processes and systems.
- Preparing both regular and ad-hoc reports on projects when required.
Qualifications
- Experience in a professional Document Control role
- Excellent interpersonal skills and the ability to communicate with people at all levels
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook
- Knowledge of Electronic Document Management Systems such as Aconex and SharePoint
- Strong ability to liaise with teams and troubleshoot document issues
- Desirable, Minimum of 2 years’ experience working in the gas sector
- Exceptional administration and organisation skills for document storage and upkeep of document register
- Proactive and assertive for chasing and expediting documents
Additional Information
If you are a Senior Document Controller seeking a dynamic and diverse work environment, we’re offering:
- Competitive salary and benefits package
- Opportunities for career progression aligned with the company’s growth
- Immediate interview for qualified candidates
How To Apply
If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!
Senior Document Controller employer: United Living group
Contact Detail:
United Living group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in document control or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the specific project you'll be working on. Show us you know your stuff about the National Gas Wormington Project and how your skills can make a difference!
✨Tip Number 3
Practice your communication skills! As a Document Controller, you'll need to liaise with various teams. Role-play common interview questions with a friend to boost your confidence and clarity.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document management systems and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Show Off Your Skills: In your cover letter, don’t just list your skills—show us how you’ve used them in real situations. Talk about your experience with Microsoft Word, Excel, and any Electronic Document Management Systems like Aconex or SharePoint. We love a good story!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can manage documents efficiently, so show us you can communicate effectively!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes straight to the right people. Don’t miss out on this opportunity—hit that apply button!
How to prepare for a job interview at United Living group
✨Know Your Documents
Before the interview, brush up on your knowledge of document management systems like Aconex and SharePoint. Be ready to discuss how you've used these tools in past roles, as well as your experience with document version control and formatting.
✨Showcase Your Communication Skills
As a Document Controller, you'll be liaising with various teams. Prepare examples of how you've effectively communicated with different stakeholders in previous projects. Highlight any instances where your communication helped resolve document-related issues.
✨Be Proactive in Your Approach
Demonstrate your proactive nature by discussing how you've anticipated document review cycles or expedited approvals in the past. Share specific examples that showcase your ability to stay ahead of deadlines and manage document flows efficiently.
✨Prepare for Technical Questions
Expect questions about your technical skills, especially regarding Microsoft Office applications. Brush up on your Excel skills, as you may need to discuss how you've used spreadsheets for tracking documents or reporting. Be ready to explain your process for ensuring document accuracy and consistency.
