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- Tasks: Manage and organise project documentation, ensuring compliance with standards and efficient retrieval.
- Company: Join United Infrastructure Power T, a diverse and inclusive organisation committed to employee voices.
- Benefits: Enjoy 34 days annual leave, flexible benefits, and private medical cover.
- Other info: Great career growth opportunities in a dynamic work environment.
- Why this job: Be part of a global team shaping industry standards while developing your skills.
- Qualifications: Secondary education required; attention to detail and organisational skills are key.
The predicted salary is between 30000 - 40000 £ per year.
Due to significant growth, United Infrastructure Power T is an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice. We offer a competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
We provide a flexible benefits package, inclusive of 34 days annual leave (including public holidays), contributory pension scheme, private medical cover, and 3x base salary life insurance; all of these and more can be adapted to suit your own lifestyle. We are committed to continued professional development with development plans tailored to your individual needs and interests. Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession.
Typical Responsibilities:
- Register and transmit internal, vendor and client documentation for the project.
- Check documentation to ensure that formats comply with company and client standards.
- Archive Project and Corporate Records, either hardcopy or electronically; identify, index, transfer, store, protect, retrieve, retain and dispose of records.
- Ensure all project documentation is imported into the document management system and filed accordingly.
- Transmit all documentation to the client as per client requirements and in an expedient manner.
- Archive and retrieve historical documentation.
- Assist Wood personnel with respect to any document management system queries.
- Quality check all documentation prior to issuing/transmitting to the client.
- Handle requests for new Document numbers/hard copy documentation.
- Scan, print and copy project documentation.
- Process and record accurately all technical documentation in accordance with agreed procedures.
- Maintain hard copy and electronic record files in good order to comply with QA requirements.
- Run document control reports from the applied company or project document control system.
- Ensure document management procedures satisfy project, client and regulatory requirements.
- Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).
- Monitor progress of in-house and Client reviews of technical data.
- Contribute to the compilation of final project dossiers, as-built portfolios and archiving.
- Establish a systematic and comprehensive Project Filing System.
- Produce exception reports, comment overdue reports and any other reports for Project Management review.
- Maintain the project’s document storage structure.
Qualifications:
Minimum ISCED Level 3 (Secondary education).
Document Controller in Highland employer: United Living Group
Contact Detail:
United Living Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Highland
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and keep you top of mind. Plus, it shows your enthusiasm for the role.
We think you need these skills to ace Document Controller in Highland
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight relevant experience and skills that match the job description, like document management systems and quality checking. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our values at United Infrastructure Power T. Keep it engaging and personal – we love a good story!
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, make sure to demonstrate this skill by avoiding typos and formatting errors. A clean, well-organised application reflects your ability to manage documentation effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you get all the updates directly from us. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at United Living Group
✨Know Your Documents
Familiarise yourself with the types of documentation you'll be handling as a Document Controller. Understand the importance of compliance with company and client standards, and be ready to discuss how you would ensure quality checks and proper archiving.
✨Showcase Your Tech Skills
Be prepared to talk about your experience with Electronic Document Management Systems (EDMS). Highlight any specific software you've used and how you’ve managed document control processes in previous roles. This will show that you're ready to hit the ground running.
✨Demonstrate Attention to Detail
Since this role requires meticulous attention to detail, come prepared with examples from your past work where your attention to detail made a significant impact. This could be anything from catching errors in documentation to improving filing systems.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's document management practices and how they align with their commitment to diversity and inclusion. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.