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- Tasks: Manage project documents and ensure smooth information flow within the team.
- Company: Join United Infrastructure, a leader in energy projects with a focus on innovation.
- Benefits: Competitive salary, career progression opportunities, and immediate interviews for qualified candidates.
- Other info: Dynamic work environment with opportunities for growth in the gas sector.
- Why this job: Be a key player in exciting projects and enhance your document management skills.
- Qualifications: Experience in document control and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
United Infrastructure is recruiting for a Document Controller to work with the Energy Team on the National Gas Wormington Project. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.
Responsibilities
- You will provide a valuable link between the project and other departments, supporting the project team with document formatting, templates, and best practices.
- Manage document versions and ensure that the latest versions are always accessible.
- Liaise with all levels of the project team and potentially external parties, distributing project related information in an appropriate secure manner.
- You will be the owner of the assigned project document registers, document management systems and processes.
- You will manage and control the flow of documents and information on projects. Project documents will include deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and commercial documents and communications.
- You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested.
- You will be proactive in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
- You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
- Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
- Allocate document numbers as per the UI or Client specified Document Numbering procedure.
- Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Train team members on document management processes and systems.
- Prepare regular and ad-hoc reports on projects when required.
Qualifications
- Experience in a professional Document Control role
- Excellent interpersonal skills and the ability to communicate with people at all levels
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook
- Knowledge of Electronic Document Management Systems such as Aconex and SharePoint
- Strong ability to liaise with teams and troubleshoot document issues
- Desirable, Minimum of 2 years’ experience working in the gas sector
- Exceptional administration and organisation skills for document storage and upkeep of document register
- Proactive and assertive for chasing and expediting documents
Benefits
- Competitive salary and benefits package
- Opportunities for career progression aligned with the company’s growth
- Immediate interview for qualified candidates
How To Apply
If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!
Senior Document Controller in England employer: United Living Group
Contact Detail:
United Living Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller in England
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know about opportunities at United Infrastructure. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for interviews by researching the company and the specific project you'll be working on. Knowing the ins and outs of the National Gas Wormington Project will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your document management skills! Be ready to discuss how you’ve handled document control in the past, especially with systems like SharePoint or Aconex. Real-life examples will make you stand out.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our team at United Infrastructure.
We think you need these skills to ace Senior Document Controller in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience in document management and any relevant IT systems you've used, like SharePoint or Aconex. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Energy Team. Mention specific experiences that relate to the responsibilities listed in the job description, and show us your enthusiasm for the role.
Show Off Your Communication Skills: As a Document Controller, you'll be liaising with various teams. Make sure your application reflects your excellent interpersonal skills. Use clear and concise language, and don’t forget to proofread for consistency and formatting – we love attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be part of our exciting journey right from the start. Don’t miss out on this opportunity to join us!
How to prepare for a job interview at United Living Group
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with the types of documents you’ll be managing. Brush up on document control processes and the specific systems mentioned in the job description, like Aconex and SharePoint. This will show that you’re not just a fit for the role but also genuinely interested in the work.
✨Showcase Your Communication Skills
As a Document Controller, you'll need to liaise with various teams. Prepare examples of how you've effectively communicated with different stakeholders in past roles. Think about times when you resolved document issues or improved processes through clear communication.
✨Be Proactive in Your Approach
Demonstrate your proactive nature by discussing how you’ve anticipated document needs or deadlines in previous positions. Bring up specific instances where you took the initiative to streamline document management or improve workflows, as this aligns perfectly with what they’re looking for.
✨Prepare for Technical Questions
Expect questions about your experience with document management systems and software. Be ready to discuss how you’ve used Microsoft Word, Excel, and Outlook in your previous roles. If you have any experience with project reporting or document version control, make sure to highlight that too!