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- Tasks: Manage project documents and ensure smooth information flow across teams.
- Company: Join United Infrastructure, a leader in the Energy sector.
- Benefits: Enjoy perks like a bike scheme, pension, life insurance, and wellness programmes.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Be the vital link in exciting energy projects and enhance your organisational skills.
- Qualifications: 2+ years in Document Control, strong IT skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.
Responsibilities
- You will provide a valuable link between the project and other departments, supporting the project team by assisting with document formatting, templates, and best practices.
- Manage document versions and ensure that the latest versions are always accessible.
- Liaise with all levels of the project team and potentially external parties, and distribute project related information in an appropriate secure manner.
- Be the owner of the assigned project document registers, document management systems and processes.
- Manage and control the flow of documents and information on projects; project documents will include deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and commercial documents and communications.
- Provide an accurate and up-to-date status of the information/document flow when requested.
- Pro-actively advise when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
- Check outgoing documentation for consistency, format and document numbering before transmittal to clients.
- Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on the Client's CDE is permanently available or transferred to UI operational project folders prior to contract completion.
- Allocate document numbers as per UI or Client specified Document Numbering procedure.
- Review document details for accuracy prior to issue (e.g., doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print setup, signatures).
- Train team members on document management processes and systems.
- Prepare regular and ad-hoc reports on projects when required.
Qualifications
- Experience in a professional Document Control role.
- Excellent interpersonal skills and the ability to communicate with people at all levels.
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook.
- Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
- Strong ability to liaise with teams and troubleshoot document issues.
- Essential: Minimum of 2 years’ experience working in the Oil and Gas Infrastructure Sector.
- Exceptional administration and organisation skills for document storage and upkeep of document register.
- Proactive and assertive for chasing and expediting documents.
Benefits
- Bike to work scheme
- Company pension
- Life insurance
- Private medical insurance
- Wellness programmes
Document Controller employer: United Living Group
Contact Detail:
United Living Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in document control or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, bring examples of your previous work. Having a portfolio ready can really set you apart from the competition.
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Reach out directly and express your interest in document control roles. You never know, they might have something in the pipeline!
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to keep an eye on our listings and apply directly to increase your chances of landing that dream job in document control.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant IT systems you've used, like SharePoint or Aconex. We want to see how your skills match what we're looking for!
Show Your Communication Skills: Since you'll be liaising with various teams, it's important to showcase your interpersonal skills. In your application, mention specific examples of how you've effectively communicated with different stakeholders in past roles. We love a good story!
Be Detail-Oriented: Attention to detail is key in document control. When you write your application, make sure to demonstrate your ability to manage document versions and maintain accuracy. A small mistake can lead to big issues, so show us you’ve got this covered!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at United Living Group
✨Know Your Documents
Before the interview, brush up on your knowledge of document management systems like Aconex and SharePoint. Be ready to discuss how you've used these tools in past roles, as well as your experience with document version control and formatting.
✨Showcase Your Communication Skills
Since the role involves liaising with various teams, prepare examples that highlight your interpersonal skills. Think of situations where you successfully communicated complex information or resolved document-related issues with different stakeholders.
✨Be Proactive in Your Approach
Demonstrate your proactive nature by discussing how you've previously expedited document flows or improved processes. Share specific instances where you took the initiative to ensure timely document reviews or approvals.
✨Prepare for Technical Questions
Expect questions about your technical skills, especially regarding Microsoft Office applications. Brush up on your Excel and Word skills, and be prepared to explain how you manage document registers and maintain accuracy in documentation.