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- Tasks: Manage project documents, ensure accuracy, and support the team with document control processes.
- Company: Join United Infrastructure, a leader in the Energy sector with a focus on innovation.
- Benefits: Enjoy perks like a bike to work scheme, private medical insurance, and wellness programmes.
- Other info: Great opportunity for career growth in the Oil and Gas Infrastructure Sector.
- Why this job: Be the vital link in exciting projects and enhance your skills in a dynamic environment.
- Qualifications: 2+ years in Document Control, strong IT skills, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.
As a United Infrastructure Document Controller, you will provide a valuable link between the project and other departments, supporting the project team by assisting with document formatting, templates, and best practices. You will manage document versions and ensure that the latest versions are always accessible. Liaise with all levels of the project team and potentially external parties, and distribute project-related information in an appropriate secure manner.
You will be the owner of the assigned project document registers, document management systems, and processes. You will manage and control the flow of documents and information on projects; project documents will include deliverables, technical queries, vendor/other third-party or sub-contractor documents, client documents and commercial documents and communications. You will be able to provide an accurate and up-to-date status of the information/document flow whenever requested.
You will be pro-active in advising when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients. You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients. Maintain F Drive/SharePoint and/or Client CDE. Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion. Allocate document numbers as per the UI or Client specified Document Numbering procedure. Review document details, ensure they are correct prior to issue (e.g., doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
Train team members on document management processes and systems. Prepare both regular and ad-hoc reports on projects when required.
Qualifications:
- Experience in a professional Document Control role.
- Excellent interpersonal skills and the ability to communicate with people at all levels.
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook.
- Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
- Strong ability to liaise with teams and troubleshoot document issues.
- Minimum of 2 years’ experience working in the Oil and Gas Infrastructure Sector.
- Exceptional administration and organisation skills for document storage and upkeep of document register.
- Proactive and assertive for chasing and expediting documents.
Benefits:
- Bike to work scheme.
- Company pension.
- Life insurance.
- Private medical insurance.
- Wellness programmes.
Document Controller in Buckley employer: United Living group
Contact Detail:
United Living group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Buckley
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in document control or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile highlights your document control experience and skills. Join relevant groups and engage with posts to get noticed by recruiters looking for someone just like you.
✨Tip Number 3
Prepare for interviews by brushing up on common document control scenarios. Think about how you’d handle version control or document formatting issues. We want you to show off your problem-solving skills and knowledge of systems like SharePoint!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Document Controller in Buckley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant IT systems you've used, like SharePoint or Aconex. We want to see how your skills match what we're looking for!
Show Off Your Skills: In your cover letter, don’t just list your qualifications—show us how you’ve used them in real situations. Talk about your experience with document control processes and how you've liaised with teams to solve issues. We love a proactive approach!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can manage documents efficiently, so show us you can communicate effectively!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to upload all your documents directly. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at United Living group
✨Know Your Documents
Before the interview, brush up on your knowledge of document management systems like Aconex and SharePoint. Be ready to discuss how you've used these tools in past roles, as well as your experience with document version control and formatting.
✨Showcase Your Communication Skills
As a Document Controller, you'll need to liaise with various teams. Prepare examples of how you've effectively communicated with different stakeholders in previous jobs. Highlight any situations where you resolved document-related issues through clear communication.
✨Be Proactive in Your Approach
Demonstrate your proactive nature by discussing times when you anticipated document needs or deadlines. Share specific instances where you took the initiative to ensure documents were reviewed and approved on time, showcasing your organisational skills.
✨Prepare for Technical Questions
Expect questions about your technical skills, especially regarding Microsoft Word, Excel, and Outlook. Be prepared to explain how you've used these applications to manage documents and generate reports, and consider bringing examples of your work to illustrate your capabilities.