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- Tasks: Manage project documents and support the team with document control activities.
- Company: Join United Infrastructure, a fast-growing company delivering critical infrastructure projects.
- Benefits: Enjoy a bike to work scheme, private medical insurance, and wellness programmes.
- Other info: Dynamic work environment with opportunities for professional growth.
- Why this job: Be a vital link in exciting projects that shape communities and utilities.
- Qualifications: 2+ years in Document Control, strong IT skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.
Our company is split into two business areas:
- Utility Infrastructure – Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure for the UK’s largest network owners and operators.
- Social Infrastructure - Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.
United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system. You will provide a valuable link between the project and other departments, supporting the project team assisting with document formatting, templates, and best practices.
Your responsibilities will include:
- Managing document versions and ensuring that the latest versions are always accessible.
- Liaising with all levels of the project team and potentially external parties, and distributing project related information in an appropriate secure manner.
- Owning the assigned project document registers, document management systems and processes.
- Managing and controlling the flow of documents and information on projects, including deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and commercial documents and communications.
- Providing an accurate and up-to-date status of the information/document flow whenever requested.
- Being pro-active in advising when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
- Checking outgoing documentation for consistency, format and document numbering before transmittal to our clients.
- Maintaining (F Drive/SharePoint and/or Client CDE) and ensuring information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
- Allocating document numbers as per the UI or Client specified Document Numbering procedure.
- Reviewing document details, ensuring they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Training team members on document management processes and systems.
- Preparing both regular and ad-hoc reports on projects when required.
Qualifications:
- Experience in a professional Document Control role.
- Excellent interpersonal skills and the ability to communicate with people at all levels.
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook.
- Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
- Strong ability to liaise with teams and troubleshoot document issues.
- Minimum of 2 years’ experience working in the Oil and Gas Infrastructure Sector.
- Exceptional administration and organisation skills for document storage and upkeep of document register.
- Proactive and assertive for chasing and expediting documents.
Additional Information:
- Bike to work scheme
- Company pension
- Life insurance
- Private medical insurance
- Wellness programmes
Document Controller in Wales employer: United Infrastructure
Contact Detail:
United Infrastructure Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Wales
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching United Infrastructure and their projects. Show us that you understand our work in utility and social infrastructure, and be ready to discuss how your skills as a Document Controller can contribute to our success.
✨Tip Number 3
Practice your communication skills! As a Document Controller, you'll need to liaise with various teams. Role-play common interview questions with a friend to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team at United Infrastructure.
We think you need these skills to ace Document Controller in Wales
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant IT systems you've used, like SharePoint or Aconex. We want to see how your skills match what we're looking for!
Show Off Your Skills: In your cover letter, don’t just list your qualifications—show us how you’ve used them in real situations. Talk about your experience in the Oil and Gas Infrastructure sector and how you’ve tackled document control challenges. We love a good story!
Be Clear and Concise: When filling out your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can manage documents efficiently, so show us you can communicate effectively!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes straight to us. Don’t miss out on this opportunity—get your application in before the deadline!
How to prepare for a job interview at United Infrastructure
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and systems. Familiarise yourself with Electronic Document Management Systems like Aconex and SharePoint, as well as the specific document types you might encounter in the role. This will show that you're not just interested in the job, but that you understand the core responsibilities.
✨Showcase Your Communication Skills
As a Document Controller, you'll need to liaise with various teams and external parties. Prepare examples of how you've effectively communicated in past roles, especially when resolving document issues or managing information flow. This will demonstrate your interpersonal skills and ability to work collaboratively.
✨Be Proactive in Your Approach
Highlight your proactive nature during the interview. Discuss instances where you've taken the initiative to improve document management processes or expedite document approvals. This aligns perfectly with the role's requirement for someone who can chase and expedite documents efficiently.
✨Prepare for Technical Questions
Expect questions related to document formatting, version control, and project reporting. Brush up on best practices for document management and be ready to discuss how you would handle specific scenarios, such as ensuring the latest document versions are accessible or preparing reports. This will showcase your technical expertise and readiness for the role.