Document Controller in Scotland

United Infrastructure is a UK-based infrastructure services company delivering critical energy, power, water, telecoms and social infrastructure projects. Following the acquisition of Wood’s UK Transmission & Distribution business, United Infrastructure has strengthened its capabilities in power engineering, construction and asset optimisation, supporting grid resilience and the transition to a low-carbon energy system. The company partners with public and private clients to deliver safe, sustainable and future-ready infrastructure across the UK.

Due to significant growth, United Infrastructure Power T&D Ltd is looking to recruit for a Document Controller based on site in Fort Augustus near Inverness, Scotland. You will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes. The role ensures all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

Previous experience within the role of Document Controller is preferred together with strong IT literacy and the ability to confidently communicate with internal and external stakeholders.

What we can offer:

• Meaningful and interesting projects delivered to leaders of industry across emerging energy sectors.
• Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant.
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice.
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Flexible benefits package; inclusive of 34 days annual leave (including public holidays), contributory pension scheme, private medical cover, 3x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle.
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests.
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession.

Typical responsibilities:

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
• Ensure all project documentation is imported into the document management system and filed accordingly.
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner.
• Archiving and retrieval of historical documentation.
• Assist and provide assistance to Wood personnel with respect to any document management system queries.
• Quality check of all Documentation prior to issuing/transmitting to client.
• Responsible for the handling of requests for new Document numbers/hard copy documentation.
• Scanning, printing and copying of project documentation.
• Process and record accurately all technical documentation in accordance with agreed procedures.
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.
• Run document control reports (if available and required) from the applied company or project document control system.
• Ensure document management procedures satisfy project, client and regulatory requirements.
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).
• Monitor progress of in-house and Client reviews of technical data.
• Contribute to compilation of final project dossiers, as built portfolios and archiving.
• Establish a systematic and comprehensive Project Filing System.
• Produce exception reports, comment overdue reports and any other reports for Project Management review.
• Maintenance of the project’s document storage structure.

Qualifications:

What makes you remarkable? At United Infrastructure Power T&D, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

• Minimum ISCED Level 3 (Secondary education).
• Knowledge of MS Office.
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system.
• Knowledge of Adobe.
• Communication skills - both written and verbal.
• Skills in word processing, spreadsheets, database applications and electronic data management systems.

Personal attributes:

• Excellent organisational skills and a logical and ordered approach.
• Effective communication and interpersonal skills.
• Strong team player.
• Ability to work in a high-pressure environment, pay strict attention to detail and ensure the accuracy of the outputs.