At a Glance
- Tasks: Manage project documentation for energy efficiency and retrofit programmes in social housing.
- Company: Join a growing team focused on decarbonisation and sustainability.
- Benefits: Competitive salary, benefits package, and career progression opportunities.
- Other info: Dynamic role with opportunities to improve processes and support impactful projects.
- Why this job: Make a real impact on communities while enhancing your skills in document control.
- Qualifications: Experience in document control within construction or social housing is preferred.
The predicted salary is between 30000 - 40000 € per year.
The Role
As Document Controller within our Decarbonisation (SHDF) team, you will play a key role in supporting the delivery of energy efficiency and retrofit programmes across social housing portfolios. You will ensure project documentation is accurately controlled, compliant, audit‑ready and managed in line with SHDF requirements, company procedures and regulatory standards.
Key Responsibilities
- Manage project documentation for SHDF funded decarbonisation works, ensuring documents are accurately organised, stored and distributed.
- Administer the Document Management System (DMS), including setting up workflows, managing access permissions and ensuring data security.
- Maintain compliant, audit‑ready records in line with SHDF, PAS 2035, client and internal governance requirements.
- Support project and design teams with document formatting, templates and document control best practices.
- Monitor and control versioning, ensuring teams are working from the latest approved documentation.
- Support reporting requirements for decarbonisation programmes and funding compliance.
- Produce weekly summary reports on various project stages.
- Maintain the compliance SharePoint system in accordance with company procedures.
- Undertake the archiving of completed documents as required.
- Identify opportunities to improve document control processes and implement best‑practice solutions.
Qualifications Experience
- Previous experience in a Document Controller role within construction, retrofit or social housing environments.
- Experience with EDMS platforms such as Aconex, SharePoint or Asite is preferred but not essential.
Technical Skills
- Strong MS Office capability.
- Confident using document management systems and working with structured data.
Personal Attributes
- Highly organised with excellent attention to detail.
- Able to manage multiple tasks and priorities in a project environment.
- Strong communication skills with the ability to liaise effectively with design, commercial and delivery teams.
- Proactive problem‑solver with a continuous‑improvement mindset.
This is an excellent opportunity to join a growing decarbonisation and sustainability focused team, supporting the delivery of impactful SHDF programmes and helping to improve homes and communities.
Additional Information
- Competitive salary and benefits package.
- Opportunities for career progression aligned with the company’s growth.
Retrofit Document Controller in Kent employer: United Infrastructure
As a Document Controller within our Decarbonisation team, you will be part of a forward-thinking organisation dedicated to enhancing energy efficiency in social housing. We offer a competitive salary and benefits package, alongside ample opportunities for career progression in a supportive work culture that values continuous improvement and innovation. Join us in making a meaningful impact on homes and communities while working in a dynamic environment focused on sustainability.
StudySmarter Expert Advice🤫
We think this is how you could land Retrofit Document Controller in Kent
✨Tip Number 1
Network like a pro! Reach out to people in the decarbonisation and retrofit sectors. Attend industry events or join online forums where you can connect with potential employers and learn about job openings.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your document control experience, especially if you've worked with EDMS platforms. This will give you an edge when chatting with hiring managers.
✨Tip Number 3
Be proactive! If you see a company you like, don’t wait for them to post a job. Reach out directly through our website and express your interest in working with them. You never know what opportunities might arise!
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of SHDF requirements and document management best practices. Being well-versed in these areas will show you're serious about the role and ready to hit the ground running.
We think you need these skills to ace Retrofit Document Controller in Kent
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the Document Controller role. Highlight your experience in managing project documentation and any familiarity with EDMS platforms. We want to see how your skills align with our decarbonisation goals!
Showcase Your Organisational Skills:In your application, emphasise your ability to stay organised and manage multiple tasks. Mention specific examples where you've successfully maintained compliant records or improved document control processes. This is key for us!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you outline your relevant experience and why you're excited about joining our team in the decarbonisation space.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the latest updates about your application status. Plus, it’s super easy!
How to prepare for a job interview at United Infrastructure
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing in the role. Understand the SHDF requirements and any relevant regulations. This will show your potential employer that you’re not just a fit for the job, but that you’re genuinely interested in the work.
✨Showcase Your Tech Skills
Be prepared to discuss your experience with Document Management Systems (DMS) like SharePoint or Aconex. If you’ve used any EDMS platforms, highlight specific examples of how you’ve managed workflows or ensured data security. This will demonstrate your technical capability and readiness for the role.
✨Emphasise Organisation and Attention to Detail
Since the role requires excellent organisation skills, come prepared with examples of how you've successfully managed multiple tasks or projects in the past. Discuss how you ensure compliance and maintain audit-ready records, as this is crucial for the position.
✨Prepare Questions About Improvement Opportunities
Think about ways document control processes can be improved. Prepare thoughtful questions to ask during the interview about their current practices and how you could contribute to enhancing them. This shows your proactive mindset and commitment to continuous improvement.
