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For Companies At a Glance
- Tasks: Manage project documents and support the team with document control processes.
- Company: Join United Infrastructure, a fast-growing company delivering critical infrastructure projects.
- Benefits: Enjoy perks like a bike to work scheme, private medical insurance, and wellness programmes.
- Other info: Dynamic work environment with opportunities for professional growth.
- Why this job: Be a vital link in exciting projects that shape communities and utilities.
- Qualifications: 2+ years in document control, strong IT skills, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
Company Description
United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face. Our company is split into two business areas:
- Utility Infrastructure – Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure for the UK’s largest network owners and operators.
- Social Infrastructure - Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.
Job Description
United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.
As a United Infrastructure Document Controller:
- You will provide a valuable link between the project and other departments, supporting the project team assisting with document formatting, templates, and best practices.
- Manage document versions and ensure that the latest versions are always accessible.
- Liaising with all levels of the project team and potentially external parties, distributing project related information in an appropriate secure manner.
- You will be the owner of the assigned project document registers, document management systems and processes.
- You will manage and control the flow of documents and information on projects, including deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and commercial documents and communications.
- You will be able to provide an accurate and up-to-date status of the information/document flow whenever requested.
- You will be pro-active in advising when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
- You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
- Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
- Allocate document numbers as per the UI or Client specified Document Numbering procedure.
- Review document details, ensuring they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Train team members on document management processes and systems.
- Preparing both regular and ad-hoc reports on projects when required.
Qualifications
- Experience in a professional Document Control role.
- Excellent interpersonal skills and the ability to communicate with people at all levels.
- Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook.
- Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
- Strong ability to liaise with teams and troubleshoot document issues.
- Essential, Minimum of 2 years’ experience working in the Oil and Gas Infrastructure Sector.
- Exceptional administration and organisation skills for document storage and upkeep of document register.
- Proactive and assertive for chasing and expediting documents.
Additional Information
Benefits:
- Bike to work scheme
- Company pension
- Life insurance
- Private medical insurance
- Wellness programmes
Document Controller in Great Sankey employer: United Infrastructure
Contact Detail:
United Infrastructure Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Great Sankey
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show that you’re genuinely interested in United Infrastructure and how your skills as a Document Controller can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your experience aligns with the role and be ready to share specific examples of your document management skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at United Infrastructure.
We think you need these skills to ace Document Controller in Great Sankey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant IT systems you've used, like SharePoint or Aconex. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a great fit for our team. Keep it concise but engaging – we love a good story!
Show Off Your Communication Skills: As a Document Controller, you'll be liaising with various teams. Make sure your application reflects your excellent interpersonal skills. Use clear and professional language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at United Infrastructure
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and systems. Familiarise yourself with tools like Aconex and SharePoint, as well as the specific document management practices mentioned in the job description. This will show that you're not just a fit for the role, but that you’re genuinely interested in how they operate.
✨Showcase Your Communication Skills
As a Document Controller, you'll be liaising with various teams and external parties. Prepare examples of how you've effectively communicated in past roles, especially when resolving document issues or managing information flow. This will highlight your interpersonal skills and ability to work collaboratively.
✨Be Proactive in Your Approach
During the interview, demonstrate your proactive nature by discussing how you’ve previously anticipated document review phases or expedited document flows. Share specific instances where your initiative made a difference in project timelines or document accuracy.
✨Prepare Questions About Their Processes
Have a few thoughtful questions ready about United Infrastructure's document management systems and practices. This shows that you’re not only prepared but also keen to understand how you can contribute to their team. It’s a great way to engage with the interviewers and leave a lasting impression.