Senior Document Controller

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas:

• Utility Infrastructure – Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure for the UK’s largest network owners and operators.
• Social Infrastructure – Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

United Infrastructure is recruiting for a Document Controller to work with the Energy Team on the National Gas Wormington Project. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.

As a United Infrastructure Document Controller, you will provide a valuable link between the project and other departments, supporting the project team and assisting with document formatting, templates, and best practices. Your responsibilities will include:

• Managing document versions and ensuring that the latest versions are always accessible.
• Liaising with all levels of the project team and potentially external parties, distributing project related information in an appropriate secure manner.
• Being the owner of the assigned project document registers, document management systems and processes.
• Managing and controlling the flow of documents and information on projects, including deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and commercial documents and communications.
• Providing an accurate and up-to-date status of the information/document flow whenever requested.
• Being proactive in advising when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
• Checking outgoing documentation for consistency, format and document numbering before transmittal to our clients.
• Maintaining (F Drive/SharePoint and/or Client CDE).
• Ensuring information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
• Allocating document numbers as per the UI or Client specified Document Numbering procedure.
• Reviewing document details, ensuring they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Training team members on document management processes and systems.
• Preparing both regular and ad-hoc reports on projects when required.

Qualifications:

• Experience in a professional Document Control role.
• Excellent interpersonal skills and the ability to communicate with people at all levels.
• Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel and Outlook.
• Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
• Strong ability to liaise with teams and troubleshoot document issues.
• Desirable: Minimum of 2 years’ experience working in the gas sector.
• Exceptional administration and organisation skills for document storage and upkeep of document register.
• Proactive and assertive for chasing and expediting documents.

Additional Information:

If you are a Senior Document Controller seeking a dynamic and diverse work environment, we’re offering:

• Competitive salary and benefits package.
• Opportunities for career progression aligned with the company’s growth.
• Immediate interview for qualified candidates.

How to Apply:

If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!