Senior Document Controller in England

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists delivers innovative solutions to the complex challenges our clients face.

Our company is split into two business areas:

• Utility Infrastructure – our specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure for the UK’s largest network owners and operators.
• Social Infrastructure – our specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

United Infrastructure is recruiting for a Document Controller to work with the Energy Team on the National Gas Wormington Project. As the project document controller, you will support the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.

As a United Infrastructure Document Controller:

• Provide a valuable link between the project and other departments, supporting the project team with document formatting, templates, and best practices.
• Manage document versions and ensure that the latest versions are always accessible.
• Liaise with all levels of the project team and external parties, distributing project related information in an appropriate secure manner.
• Own the assigned project document registers, document management systems and processes.
• Manage and control the flow of documents and information on projects: project documents will include deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and commercial documents and communications.
• Provide an accurate and up‑to‑date status of the information/document flow whenever requested.
• Be proactive in advising when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
• Check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
• Maintain (F Drive/SharePoint and/or Client CDE).
• Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
• Allocate document numbers as per the UI or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set‑up, signatures).
• Train team members on document management processes and systems.
• Prepare both regular and ad‑hoc reports on projects when required.

Qualifications

• Experience in a professional Document Control role.
• Excellent interpersonal skills and ability to communicate with people at all levels.
• Knowledge and experience of operating IT systems (Microsoft Word, Excel and Outlook).
• Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
• Strong ability to liaise with teams and troubleshoot document issues.
• Desirable: Minimum of 2 years’ experience working in the gas sector.
• Exceptional administration and organisational skills for document storage and upkeep of document register.
• Proactive and assertive for chasing and expediting documents.

Benefits

• Competitive salary and benefits package.
• Opportunities for career progression aligned with the company’s growth.
• Immediate interview for qualified candidates.