At a Glance
- Tasks: Lead document control activities for exciting infrastructure projects across the UK.
- Company: Join United Infrastructure, a rapidly expanding company focused on innovative solutions.
- Benefits: Competitive salary, career progression, and a supportive team environment.
- Other info: Immediate interviews available for qualified candidates.
- Why this job: Make a real impact in critical infrastructure while developing your skills.
- Qualifications: Experience in document control and strong communication skills required.
The predicted salary is between 50000 - 60000 £ per year.
United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.
Our company is split into two business areas:
- Utility Infrastructure – Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators.
- Social Infrastructure – Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.
Equal Opportunities Statement – At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know – we want this to be the best possible experience for you.
Job Description
United Infrastructure is recruiting for a Document Control Manager to support the Energy Team on various nationwide projects. As the Document Control Manager, you will take ownership of all project document control activities, ensuring robust management of project information, compliance with document procedures, and effective coordination across internal teams, clients, subcontractors and stakeholders. You will lead and oversee document control processes throughout the full project lifecycle, ensuring accurate reporting, governance and maintenance of Electronic Document Management Systems (EDMS).
- Lead and manage all document control activities across the project lifecycle
- Act as the primary point of contact for all document management processes and systems on the project
- Support the Contracts Manager and wider project team with document control strategy, reporting, compliance and process improvements
- Manage document versions and ensure the latest approved revisions are accessible to all relevant stakeholders
- Oversee the secure distribution and control of project documentation internally and externally
- Maintain ownership of project document registers, workflows, document numbering and filing structures
- Manage and control the flow of project documentation including technical submissions, commercial documentation, subcontractor information, RFIs, client communications and vendor deliverables
- Ensure all outgoing documentation meets company and client standards for consistency, formatting, numbering, revision status and quality assurance
- Maintain and administer document management platforms including SharePoint, F Drive, Client CDEs and EDMS systems such as Aconex
- Monitor document review and approval cycles, proactively expediting overdue documentation and advising project teams on upcoming deadlines
- Produce regular and ad‑hoc project reporting relating to document status, progress tracking and compliance metrics
- Develop, implement and improve document control procedures and best practices across the project
- Train and mentor project team members on document management systems, standards and procedures
- Coordinate with project stakeholders to resolve document‑related issues efficiently and effectively
- Ensure all project information is archived correctly and transferred in line with company and client requirements upon project completion
Qualifications
- Proven experience in a senior Document Control or Document Management role within infrastructure, utilities, construction or engineering projects
- Previous experience managing or supervising document control activities on major projects
- Excellent interpersonal and communication skills with the ability to engage effectively at all levels
- Strong knowledge of Electronic Document Management Systems such as Aconex, SharePoint or similar platforms
- Advanced knowledge of Microsoft Office applications including Word, Excel and Outlook
- Strong organisational and administration skills with exceptional attention to detail
- Ability to manage multiple priorities and work effectively under pressure
- Proactive and assertive approach to expediting and managing document workflows
- Experience within the gas or utilities sector is desirable
- Understanding of project lifecycle documentation and quality management processes
- Ability to drive continuous improvement within document control procedures and systems
Additional Information
- Competitive salary and benefits package
- Opportunities for career progression aligned with the company’s growth
- Exposure to major infrastructure and energy projects
- Supportive and collaborative team environment
- Immediate interview for qualified candidates
Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.
Document Control Manager employer: United Infrastructure Ltd
United Infrastructure is an excellent employer, offering a supportive and collaborative team environment where employees can thrive while working on major infrastructure and energy projects. With a commitment to career progression and continuous improvement, we provide our Document Control Manager with the opportunity to lead critical document management processes, ensuring their contributions are valued in delivering innovative solutions that meet the UK's infrastructure needs.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Manager
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like United Infrastructure Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Control Manager at United Infrastructure Ltd.
We think you need these skills to ace Document Control Manager
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at United Infrastructure Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
