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- Tasks: Coordinate and manage bid submissions in the construction and social housing sector.
- Company: Join PiLON, a trusted name in construction with a focus on quality and reliability.
- Benefits: Enjoy 23 days holiday, referral rewards, shopping discounts, and a supportive team culture.
- Why this job: Make a meaningful impact while developing your skills in a dynamic work-winning environment.
- Qualifications: Experience in bid coordination and strong organisational skills are essential.
- Other info: Diverse team culture with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
PiLON is seeking an experienced Bid Coordinator to join our work-winning team, supporting the delivery of high-quality, compliant and competitive tender submissions within the construction and social housing sector. This role sits at the heart of the work-winning process. You will coordinate bid activity from the opportunity stage through to submission, taking ownership of smaller bids and defined elements of larger, more complex tenders. Working closely with the work-winning team and internal subject-matter experts, you will ensure bid programmes are followed, information is gathered efficiently, documents are well-structured and professionally presented, and deadlines are consistently met. This is a hands-on role suited to someone who enjoys managing moving parts, bringing structure to complex processes, and working with multiple stakeholders to produce strong, commercially focused submissions.
Key Responsibilities
- Take ownership of smaller bids and fee submissions, with support from Bid Managers/Writers where required
- Support major tenders by coordinating defined bid sections and workstreams
- Produce and manage bid plans, trackers, and supporting documentation
- Coordinate bid meetings, reviews, and progress sessions throughout the tender lifecycle
- Manage submission portals, clarifications, and bid communications
- Work with technical, commercial, and operational teams to gather high-quality bid content
- Edit, review, and quality-check contributions to ensure compliance, consistency, and clarity
- Produce and format professional tender documents and presentations, using InDesign or equivalent, where appropriate
- Support development of win themes, value propositions, and key messaging
- Maintain and continuously improve the bid library, templates, and case study content
- Review and develop project sheets and supporting materials to strengthen future bids
- Support wider business development and work-winning activity, including market and opportunity research
- Proactively identify process improvements to enhance bid quality and efficiency
Qualifications
- Proven experience in a Bid Coordinator, Bid Executive, or similar work-winning role
- Experience delivering bids involving multiple internal contributors
- Strong understanding of bid processes, tender compliance, and public-sector procurement
- Excellent organisational and coordination skills, with the ability to manage multiple live bids
- High attention to detail and a critical eye for structure, consistency, and quality
- Confident communicator, able to build relationships and constructively challenge when required
- Calm, solutions-focused approach when working under pressure
- Strong written and verbal communication skills
- High level of IT capability, particularly MS Word, InDesign or similar highly advantageous
Desirable
- Experience within construction, refurbishment, maintenance, or social housing
- Experience supporting public-sector procurement framework and regulated procurement processes
Additional Information
Why work with us? Here are some of the brilliant benefits you could get as a Bid Coordinator:
- 23 days of holiday per year, excluding Bank Holidays (+ get more days with length of service)
- Up to £2,000 reward for successful recommendations as part of our referral scheme
- Significant savings on daily shopping through our benefits portal
- A welcoming office, snacks, beverages, friendly colleagues and team socials throughout the year
- A supportive culture and a great team with exceptional talent and experience
- Trained Mental Health First Aiders support
- Annual training budget so you can focus on your personal and professional development and much more…
At PiLON, we are a trusted name in construction, known for our reliability and dedication to quality work. Specialising in planned maintenance and refurbishments within the social housing sector, we are excited to welcome you to our rapidly growing team. Apply today for an opportunity to create lasting legacies together! Our customers come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Taking our commitment to diversity seriously, we are proud members of the Black Professionals in Construction Network, a leading organisation focused on promoting inclusion in the built environment sector. If you are driven, reliable, and aspire to make a meaningful impact, we want to hear from you. In return, you can expect support in achieving both your personal and career aspirations, as you’ll work with a team that has a strong sense of motivation and pride in what we deliver.
Bid Coordinator employer: United Infrastructure Ltd
Contact Detail:
United Infrastructure Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and social housing sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your bid game on! Familiarise yourself with the bid processes and compliance requirements specific to the roles you’re eyeing. This will not only boost your confidence but also show potential employers that you’re serious about the role.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by simulating bid scenarios. Think about how you would manage multiple bids or coordinate with different teams. This hands-on approach will help you articulate your experience effectively during interviews.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start!
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your relevant experience in bid coordination and showcase how your skills align with our needs at PiLON.
Showcase Your Organisational Skills: Since this role involves managing multiple bids, it’s crucial to demonstrate your organisational prowess. Share examples of how you've successfully coordinated projects or managed deadlines in your previous roles.
Be Clear and Concise: When writing your application, clarity is key! Use straightforward language and structure your documents well. This will reflect your ability to produce professional tender documents, which is a big part of the job.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, plus you’ll find all the details you need about the role there!
How to prepare for a job interview at United Infrastructure Ltd
✨Know Your Bids
Before the interview, make sure you understand the bid processes and requirements specific to the construction and social housing sector. Familiarise yourself with PiLON's recent projects and their approach to tender submissions. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Coordination Skills
Be prepared to discuss your experience managing multiple bids and how you've successfully coordinated contributions from various stakeholders. Use specific examples to illustrate your organisational skills and ability to keep everything on track, especially under pressure.
✨Highlight Attention to Detail
Since this role requires a keen eye for structure and quality, be ready to talk about how you ensure compliance and clarity in your submissions. You might even want to bring along a sample of a document you've worked on to showcase your formatting and editing skills.
✨Communicate Confidently
As a Bid Coordinator, you'll need to build relationships and sometimes challenge ideas constructively. Practice articulating your thoughts clearly and confidently. Think of scenarios where you've had to communicate effectively with team members or clients, and be ready to share those experiences.
