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- Tasks: Manage luxury properties and provide concierge services for a high-net-worth family.
- Company: Join a close-knit team in Marylebone, London, dedicated to exceptional property management.
- Benefits: Enjoy 25 days holiday, Deliveroo lunches, and private medical cover after one year.
- Why this job: Perfect for those who thrive in dynamic environments and value work-life balance.
- Qualifications: 5+ years in property management; degree preferred but not essential with relevant experience.
- Other info: Evening and weekend support required occasionally, with separate pay for extra hours.
The predicted salary is between 34000 - 42000 £ per year.
Property & Private Office Operations Manager
Property & Private Office Operations Manager
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United Gulf Management Ltd provided pay range
This range is provided by United Gulf Management Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Direct message the job poster from United Gulf Management Ltd
Property & Private Office Operations Manager – Marylebone, London
We are a small, close-knit team offering property management and concierge services to a high-net-worth (HNW) international family with several homes in and around London. We’re looking for a switched-on, experienced individual who can hit the ground running in a varied and fast-paced role. This is an exciting opportunity for someone who thrives in a multifaceted environment and enjoys working autonomously as well as collaboratively.
Preferred Candidate Profile
- Degree-level education preferred (not essential with sufficient relevant experience)
- 5+ years’ experience in private property management
- Previous experience as a PA or Office Manager
- Job Type: Full-time
- Start Date: ASAP
- Hours: Monday–Friday, 9:30am–5:30pm
- Evening and weekend support occasionally required, especially in summer months – paid separately. We respect work-life balance and do not expect unnecessary overtime.
- Holiday: 25 days + bank holidays + your birthday off
- Deliveroo lunch every Friday
- Lunch covered when visiting properties outside of London
- Private medical cover after 1 year of service
Key Responsibilities
Property Management – 7 London-based properties:
- Conducting weekly property visits (locations are local – Lime bike commute encouraged)
- Coordinating maintenance and servicing of household systems (e.g. lifts, gates, chandeliers, AC, security)
- Managing household bills: council tax, insurance, general household purchases
- Overseeing household staff schedules and task lists
Personal Assistant Duties – Supporting the family and Company Director:
- Diary and inbox management
- Scheduling appointments and travel
- Liaising with suppliers and service providers
- General office administration
Procurement & Administration:
- Overseeing contractors and checking invoices
- Keeping accurate records and maintaining budgets
Research & Concierge Support:
- Sourcing luxury and day-to-day items or services
- Booking restaurants, health & beauty appointments
- Coordinating travel, hotels, and private aviation
- Managing returns, errands, and bespoke requests
Ad Hoc / Project Support:
- Overseeing property projects, from minor works to full refurbishments
- Managing H&S compliance, liaising with trades, contractors and specialists
Skills & Attributes
- Emotionally intelligent and calm under pressure
- Highly organised, able to multitask effectively
- Flexible, proactive, and solutions-focused
- Strong sense of discretion and professionalism
- Comfortable in high-energy, occasionally high-pressure environments
- Good numeracy and understanding of household accounts and costings
Application Process
Please submit your CV and a short cover letter explaining why you are the right fit for this role. Applications without a cover letter will not be considered.
- 1st Round: Zoom interview
- 2nd Round: In-person interview with aptitude tests (Marylebone)
- 3rd Round: Paid trial day
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
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Property & Private Office Operations Manager employer: United Gulf Management Ltd
Contact Detail:
United Gulf Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property & Private Office Operations Manager
✨Tip Number 1
Familiarise yourself with the specific properties managed by the company. Research their locations, features, and any recent news related to them. This knowledge will help you stand out during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network within the property management and concierge services industry. Attend relevant events or join online forums where you can connect with professionals in similar roles. This could lead to valuable insights and recommendations that may benefit your application.
✨Tip Number 3
Prepare for the interview by practising situational questions that reflect the responsibilities of the role. Think about how you would handle specific scenarios related to property management and personal assistance, as this will showcase your problem-solving skills.
✨Tip Number 4
Demonstrate your emotional intelligence during the interview process. Be ready to share examples of how you've successfully navigated high-pressure situations or resolved conflicts in previous roles, as this is crucial for working with high-net-worth clients.
We think you need these skills to ace Property & Private Office Operations Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property management and personal assistant roles. Use specific examples that demonstrate your ability to manage multiple properties and support high-net-worth individuals.
Craft a Compelling Cover Letter: Write a short cover letter that clearly explains why you are the right fit for this role. Mention your experience, skills, and how they align with the responsibilities outlined in the job description. Be sure to convey your enthusiasm for the position.
Showcase Relevant Skills: In both your CV and cover letter, emphasise your organisational skills, emotional intelligence, and ability to work under pressure. Provide examples of how you've successfully managed tasks in fast-paced environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at United Gulf Management Ltd
✨Showcase Your Experience
Make sure to highlight your 5+ years of experience in private property management. Be ready to discuss specific examples of how you've successfully managed properties and supported high-net-worth clients in the past.
✨Demonstrate Emotional Intelligence
Given the nature of the role, it's crucial to show that you can remain calm under pressure. Prepare to share instances where you've handled challenging situations with grace and professionalism.
✨Be Organised and Proactive
The interviewers will be looking for someone who is highly organised and can multitask effectively. Bring a portfolio or notes that outline your organisational strategies and how you've implemented them in previous roles.
✨Prepare for Practical Scenarios
Since the role involves various responsibilities, be prepared for scenario-based questions. Think about how you would handle tasks like scheduling appointments or managing household bills, and be ready to discuss your thought process.
