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- Tasks: Support the HR team with recruitment, payroll, and employee engagement.
- Company: Join the United Grand Lodge of England, a historic and inclusive organisation.
- Benefits: Enjoy competitive salary, private medical cover, gym membership, and generous holiday allowance.
- Other info: Hybrid working with a focus on work-life balance and professional development.
- Why this job: Be part of a dynamic team that values your input and supports your growth.
- Qualifications: HR qualification or experience in HR administration is preferred.
The predicted salary is between 30000 - 40000 £ per year.
United Grand Lodge seeks a proactive and diligent HR Coordinator with excellent attention to detail to support the HR team. This role is suited to a HR Coordinator who is confident managing end to end people processes, passionate about delivering a high-quality employee experience and acting as a knowledgeable first point of contact for staff.
The successful person will provide efficient and timely support for the HR department, ensuring all systems remain current and organised.
Duties include:
- Communication – act as a point of contact for HR related queries, providing support on various HR matters.
- Recruitment - Assist in managing recruitment process.
- Coordinate employment related paperwork for new hires, contract amends, and terminations.
- Carry out HR induction for new employees.
- Coordinate probationary review process to include checks and controls around process and policy.
- Payroll - Assist with monthly payroll collation, input, and changes on payroll system ready for monthly processing (Payroll outsourced).
- Benefits – assist with administration for staff benefit schemes.
- Record Management – Maintain and Update the HR systems (starters, leavers, training, reviews, holidays, sickness, benefits) etc.
- Training – Action and coordinate training as directed.
- Assist with leaver’s process, including exit interviews and confirming final pay arrangements.
- Assist Internal Communications and Engagement Officer with Intranet updates and changes.
- Provide support in maintaining and regularly updating organisational charts and wider internal communications materials, ensuring they reflect up-to-date business structures.
- Assist team with social and wellbeing internal events.
- Assist HR team with HR projects and general team support.
- Audit - To assist the HR Officer and HRD with preparing records for the purpose of external audit.
Qualifications, Experience and skills
Qualifications: A HR qualification, or working towards (CIPD) – desirable
Experience: Previous HR administration experience - minimum of 2-3 years’ – Essential. Previous experience of using HR systems IntelliHR (HR system), Edays (Absence and holiday system), Moorepay (Payroll) – Desirable.
Knowledge of Microsoft applications such as Windows, Word, Excel and Outlook and be otherwise IT literate to adapt to bespoke systems and databases (training provided) – Essential.
Skills and Personal Attributes:
- Excellent written and verbal communication skills.
- Excellent organisation skills.
- Meticulous attention to detail and accuracy.
- Ability to manage sensitive information and maintain strict confidentiality.
- Discreet and tactful.
- Team player.
- Ability to multitask and prioritise.
Salary and Benefits
Competitive salary subject to experience plus, the following benefits package:
- Private medical cover
- Pension (3.5% employee & 9% employer contributions – increasing to 12%)
- Life Assurance
- Holiday (25 days increasing to 30 days)
- Interest free season ticket loan
- Gym membership (subsidised)
- Employee Assistance Programme
Hours
The successful applicant will work 4 days per week. Hybrid working, but with Monday an essential office day.
Application details
To apply please send your CV and covering letter to: Elizabeth Gay – Director of HR - United Grand Lodge of England via email to egay@ugle.org.uk. CVs received without a covering letter will not be considered. Closing date for applications is 5pm on 25 May 2026.
HR Coordinator employer: United Grand Lodge of England
Contact Detail:
United Grand Lodge of England Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to current employees at UGLE on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching UGLE's values and culture. Show us that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how you can enhance the employee experience.
✨Tip Number 3
Practice common HR interview questions with a friend. We all know that confidence is key, so the more you rehearse, the more natural you'll feel when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the position.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your HR experience and how it aligns with the role. We want to see your passion for delivering a high-quality employee experience, so don’t hold back!
Tailor Your CV: Don’t just send out the same CV for every application. Tailor it to reflect the skills and experiences that are most relevant to the HR Coordinator position. We love seeing attention to detail, so make sure your CV is well-organised and easy to read.
Show Off Your Communication Skills: Since this role involves acting as a point of contact for HR queries, it’s essential to demonstrate your excellent written communication skills. Use clear and concise language in your application to show us you can communicate effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at United Grand Lodge of England
✨Know Your HR Basics
Make sure you brush up on key HR concepts and processes. Since the role involves managing end-to-end people processes, being able to discuss recruitment, payroll, and employee benefits confidently will show that you're ready for the job.
✨Showcase Your Attention to Detail
Given the emphasis on meticulous attention to detail in the job description, prepare examples from your past experience where your attention to detail made a difference. This could be anything from managing records accurately to ensuring compliance with HR policies.
✨Prepare for Common HR Scenarios
Think about common HR scenarios you might face, such as handling sensitive information or conducting exit interviews. Be ready to discuss how you would approach these situations, demonstrating your ability to manage sensitive matters discreetly.
✨Engage with Questions
At the end of the interview, don’t forget to ask insightful questions about the HR team and their projects. This shows your genuine interest in the role and helps you understand how you can contribute to the team’s success.