At a Glance
- Tasks: Manage office operations, support sales, and ensure smooth workflow in a fast-paced environment.
- Company: Join a growing independent pump distributor with a supportive culture.
- Benefits: Competitive salary, healthcare, dental insurance, and opportunities for growth.
- Other info: Fast-paced environment with structured processes and clear performance expectations.
- Why this job: Be the central cog in a dynamic team and make a real impact.
- Qualifications: 3+ years in office administration, strong organisation, and attention to detail.
The predicted salary is between 27500 - 30000 £ per year.
Are you a successful and experienced Business Administrator who loves to manage all aspects of a business office, and who thrives being the central cog in a business? Are you frustrated because you’re not getting support, or being rewarded appropriately by your present employer? Are you highly organised, have strong attention to detail, able to work in a fast‑paced environment, and remain calm under pressure? If this is you, and you want to join a supportive environment that recognises and appreciates your diligent efforts, then read on.
Our client is a fast‑growing, independent pump distributor supplying customers across the UK. With a strong e‑commerce presence and a growing portfolio of engineered solutions, they are entering an exciting phase of structured growth. They are now seeking a competent, experienced and highly organised Office Administrator to strengthen their internal operations and support continued expansion. This is NOT an entry‑level role.
The successful applicant will play a key role in supporting sales, accounts, customer service, and daily operational workflow. They will be responsible for maintaining high standards of accuracy, communication, and organisation across multiple systems. Speed, attention to detail, and ownership are essential.
Experience That Would Suit This Role
- Previous experience in a fast‑paced trade, industrial or operational environment would be highly advantageous. This could include construction, civils, utilities, drainage, plant hire, builders merchants, plumbing/heating merchants, engineering supplies, logistics, trade counter sales or similar sectors.
- Experience in these areas is not essential, but applicants should be comfortable working at pace, following procedures accurately and dealing with customers, suppliers and internal teams in a busy commercial environment.
Hours and Salary
- Full Time: Monday Thursday, 8am 5pm; Friday, 8am 4pm
- Salary: £27,500 £30,000
- Office work only.
What Our Client Offers
- A stable, growing company with clear direction.
- Structured processes and leadership.
- A supportive but performance‑driven culture.
- Opportunity to grow as the business expands.
- Competitive salary based on experience.
- Healthcare Insurance after two years of continuous work.
- Dental Insurance after two years of continuous work.
Key Responsibilities
- Managing and responding to incoming emails efficiently and professionally.
- Processing sales orders and purchase orders accurately.
- Creating and updating opportunities within CRM.
- Maintaining accurate customer records.
- Assisting with quotations and customer follow‑ups.
- Supporting accounts processes (invoicing, credits, supplier bills, reconciliation support).
- Handling inbound calls professionally and confidently.
- Liaising with suppliers and customers to resolve queries.
- Supporting internal reporting and administrative processes.
- Ensuring tasks are completed promptly and do not require chasing.
Systems and Software Experience (Essential)
- Applicants must have previous experience using:
- Accounting software (Xero, Sage, QuickBooks or similar).
- CRM systems.
- Microsoft Office (Outlook, Excel, Word).
- High‑volume email management.
Fast and accurate typing skills are essential. Whilst not essential, experience in basic finance or accounts administration would be advantageous:
- Purchase ledger processing.
- Supplier payment runs.
- Credit control/customer payment allocation.
- Reconciling supplier statements.
- Assisting with VAT preparation or month‑end tasks.
Candidates who understand the importance of cash flow, accuracy in financial records, and structured accounts processes will thrive in this environment.
The Ideal Candidate Will Be
- Experienced in an office administration role (minimum 3+ years preferred).
- Highly organised with strong attention to detail.
- Comfortable working in a fast‑paced environment.
- Confident on the telephone.
- Proactive rather than reactive.
- Reliable and punctual.
- Able to prioritise workload without supervision.
- Calm under pressure.
- Professional in written and verbal communication.
Performance Expectations
Our client operates with measurable standards. You will be expected to:
- Maintain inboxes at manageable levels daily.
- Ensure CRM records are complete and accurate.
- Minimise missed calls.
- Process orders without avoidable errors.
- Support the wider team in maintaining operational flow.
Performance reviews will be structured and objective.
Cultural Fit
Our client values:
- Commitment
- Reliability
- Integrity
- Ownership
- Continuous improvement
Availability
Our client is looking to fill this role promptly. Candidates who are available to start within two weeks (or sooner) will be viewed favourably. Please state your current notice period within your application.
Office Operations Coordinator. Job in Newbold LilyLifestyle Jobs in Wellesbourne employer: United Cerebral Palsy of Georgia
Join a dynamic and supportive team at a fast-growing independent pump distributor, where your contributions as an Office Operations Coordinator will be recognised and valued. With a performance-driven culture and opportunities for professional growth, you will thrive in a structured environment that prioritises accuracy and efficiency. Enjoy competitive salary packages and benefits such as healthcare and dental insurance after two years, all while being part of an exciting phase of expansion in a company that truly appreciates its employees.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Operations Coordinator. Job in Newbold LilyLifestyle Jobs in Wellesbourne
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Operations Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their growth. This will help you stand out as someone who’s genuinely interested in being part of their team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and handling pressure. We all know that being calm under pressure is key, so show them you’ve got it covered!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community making strides in their careers!
We think you need these skills to ace Office Operations Coordinator. Job in Newbold LilyLifestyle Jobs in Wellesbourne
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills, attention to detail, and any relevant experience in fast-paced environments. We want to see how you fit into our supportive culture!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Office Operations Coordinator role. Share specific examples of how you've managed multiple priorities and maintained accuracy in previous roles. Let us know why you want to join our team!
Showcase Relevant Experience:If you've worked in similar industries like construction or logistics, make sure to mention that! We love candidates who understand the nuances of our business. Include any experience with accounting software or CRM systems to really stand out.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around office administration and CRM systems. This will help you confidently discuss how your experience aligns with what they’re looking for.
✨Showcase Your Organisation Skills
Since the role requires strong organisational skills, prepare examples from your past work where you successfully managed multiple tasks or projects. Be ready to explain how you prioritised your workload and maintained accuracy under pressure.
✨Practice Your Communication
As the role involves liaising with customers and suppliers, practice clear and professional communication. You might want to role-play common scenarios, like handling a customer query or processing an order, to demonstrate your confidence and professionalism during the interview.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s culture, growth plans, and expectations for the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you. Plus, it gives you a chance to engage with the interviewer on a deeper level.
