At a Glance
- Tasks: Manage sensitive project documentation and ensure secure handling and compliance.
- Company: Join a leading infrastructure transformation programme in Warwick.
- Benefits: 6-month contract with potential for extension and professional growth.
- Other info: Dynamic role with opportunities to work on exciting infrastructure projects.
- Why this job: Be a key player in maintaining information integrity and governance standards.
- Qualifications: Experience in document control and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Warwick / occasional travel to office
Contract Type: 6 months contract with scope to extend
Role Overview
This role sits within a major infrastructure transformation programme and is responsible for the control, governance, and secure handling of sensitive, confidential, and encrypted project documentation and information. Working within a structured PMO and project controls environment, the Document Controller ensures that all programme information is correctly classified, securely managed, version‑controlled, and fully auditable across the project lifecycle. This role is critical to maintaining information integrity, compliance, and governance standards across all project documentation, including regulated and protectively marked materials.
Key Responsibilities
- Secure Document Control & Governance
- Manage the full lifecycle of controlled and sensitive programme documentation
- Ensure all documents are correctly classified, versioned, and securely stored
- Maintain strict adherence to document control procedures for protectively marked / confidential information
- Control document distribution, access permissions, and encryption compliance
- Ensure traceability of all document changes and approvals
- Information Management & PMO Support
- Maintain structured document repositories and controlled data environments (e.g. SharePoint / CDE platforms)
- Support PMO governance processes through accurate documentation control
- Maintain registers, logs, and information tracking systems (RAID, change logs, action trackers)
- Support audit readiness by ensuring all records are complete, consistent, and retrievable
- Data Integrity & Quality Assurance
- Conduct routine quality checks on documentation and data records
- Identify and resolve inconsistencies in document versions, metadata, and classification
- Escalate data integrity or compliance risks to PMO leadership
- Support continuous improvement of document control processes
- Secure Digital & BIM-Related Information Handling
- Coordinate secure submission, storage, and retrieval of digital project information
- Maintain controlled records relating to model/data submissions where applicable
- Track document/model status through review and approval workflows
- Ensure secure handling of digital outputs from design and engineering teams
- Stakeholder & Supplier Information Control
- Act as the primary point of contact for document control queries across project teams and suppliers
- Manage secure access requests and permissions for controlled systems
- Support onboarding/offboarding relating to information access rights
- Ensure external parties comply with programme information control standards
Skills & Experience
Essential
- Proven experience as a Document Controller in a project, programme, or infrastructure environment
- Strong understanding of secure document handling, confidentiality, and access control
- Experience working with controlled or sensitive information (e.g. protectively marked data)
- Strong knowledge of document management systems (SharePoint, Aconex, A‑Site, or similar CDE platforms)
- High attention to detail and strong organisational discipline
- Experience maintaining version control, metadata standards, and audit trails
Desirable
- Experience in regulated sectors (utilities, defence, rail, energy, construction)
- Familiarity with ISO 19650 information management principles
- Exposure to BIM/digital engineering information workflows (administrative support only)
- Experience supporting audits or compliance reviews
- Experience handling encrypted or security‑controlled documentation environments
Key Performance Indicators
- Accuracy and compliance of document classification and version control
- Timeliness of document processing and distribution
- Audit readiness of document repositories
- Reduction in document errors, duplication, or misclassification
- Compliance with secure information handling procedures
Secure Document Controller - PMO & Information Management Specialist. Job in Warwick LilyLifest[...] employer: United Cerebral Palsy of Georgia
At LilyLifes, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of Warwick. Our Secure Document Controller role not only provides competitive benefits and opportunities for professional growth but also allows you to play a vital part in a major infrastructure transformation programme, ensuring the integrity and security of sensitive information. Join us to be part of a team that values your contributions and supports your career development in a structured PMO environment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secure Document Controller - PMO & Information Management Specialist. Job in Warwick LilyLifest[...]
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills as a Document Controller can add value to their team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to document control and information management. Being articulate about your experience will help you stand out.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Secure Document Controller - PMO & Information Management Specialist. Job in Warwick LilyLifest[...]
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Secure Document Controller role. Highlight your experience with document management systems and secure handling of sensitive information. We want to see how your skills match what we're looking for!
Showcase Relevant Experience:In your application, emphasise any previous roles where you managed controlled or sensitive documentation. Use specific examples that demonstrate your attention to detail and organisational skills. This will help us see your fit for the role!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. Explain why you're interested in the position and how your background aligns with our needs. We appreciate straightforward communication, so make it easy for us to understand your passion!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with the types of documents you’ll be handling. Brush up on secure document control processes and governance standards. Being able to discuss specific examples of how you've managed sensitive information will show that you’re the right fit for the role.
✨Showcase Your Attention to Detail
This role requires a high level of accuracy and organisation. Prepare to discuss instances where your attention to detail made a difference in your previous roles. Bring examples of how you’ve maintained version control and ensured compliance with document management systems.
✨Familiarise Yourself with Relevant Tools
Since the job involves using platforms like SharePoint or Aconex, it’s a good idea to brush up on these tools. If you have experience with them, be ready to share how you used them effectively in past projects. If not, do a bit of research to understand their functionalities.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-world scenarios. Think about challenges you’ve faced in document control and how you resolved them. This will demonstrate your ability to handle the responsibilities of the role and maintain compliance under pressure.
