At a Glance
- Tasks: Manage sensitive project documentation and ensure secure handling and compliance.
- Company: Join a leading infrastructure transformation programme in Warwick.
- Benefits: 6-month contract with potential for extension and professional growth.
- Other info: Dynamic role with opportunities to work on major projects and improve processes.
- Why this job: Be a key player in maintaining information integrity and governance standards.
- Qualifications: Experience in document control and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Warwick / occasional travel to office
Contract Type: 6 months contract with scope to extend
Role Overview
This role sits within a major infrastructure transformation programme and is responsible for the control, governance, and secure handling of sensitive, confidential, and encrypted project documentation and information. Working within a structured PMO and project controls environment, the Document Controller ensures that all programme information is correctly classified, securely managed, version‑controlled, and fully auditable across the project lifecycle. This role is critical to maintaining information integrity, compliance, and governance standards across all project documentation, including regulated and protectively marked materials.
Key Responsibilities
- Secure Document Control & Governance
- Manage the full lifecycle of controlled and sensitive programme documentation
- Ensure all documents are correctly classified, versioned, and securely stored
- Maintain strict adherence to document control procedures for protectively marked / confidential information
- Control document distribution, access permissions, and encryption compliance
- Ensure traceability of all document changes and approvals
- Information Management & PMO Support
- Maintain structured document repositories and controlled data environments (e.g. SharePoint / CDE platforms)
- Support PMO governance processes through accurate documentation control
- Maintain registers, logs, and information tracking systems (RAID, change logs, action trackers)
- Support audit readiness by ensuring all records are complete, consistent, and retrievable
- Data Integrity & Quality Assurance
- Conduct routine quality checks on documentation and data records
- Identify and resolve inconsistencies in document versions, metadata, and classification
- Escalate data integrity or compliance risks to PMO leadership
- Support continuous improvement of document control processes
- Secure Digital & BIM-Related Information Handling
- Coordinate secure submission, storage, and retrieval of digital project information
- Maintain controlled records relating to model/data submissions where applicable
- Track document/model status through review and approval workflows
- Ensure secure handling of digital outputs from design and engineering teams
- Stakeholder & Supplier Information Control
- Act as the primary point of contact for document control queries across project teams and suppliers
- Manage secure access requests and permissions for controlled systems
- Support onboarding/offboarding relating to information access rights
- Ensure external parties comply with programme information control standards
Skills & Experience
Essential
- Proven experience as a Document Controller in a project, programme, or infrastructure environment
- Strong understanding of secure document handling, confidentiality, and access control
- Experience working with controlled or sensitive information (e.g. protectively marked data)
- Strong knowledge of document management systems (SharePoint, Aconex, A‑Site, or similar CDE platforms)
- High attention to detail and strong organisational discipline
- Experience maintaining version control, metadata standards, and audit trails
Desirable
- Experience in regulated sectors (utilities, defence, rail, energy, construction)
- Familiarity with ISO 19650 information management principles
- Exposure to BIM/digital engineering information workflows (administrative support only)
- Experience supporting audits or compliance reviews
- Experience handling encrypted or security‑controlled documentation environments
Key Performance Indicators
- Accuracy and compliance of document classification and version control
- Timeliness of document processing and distribution
- Audit readiness of document repositories
- Reduction in document errors, duplication, or misclassification
- Compliance with secure information handling procedures
Secure Document Controller - PMO & Information Management. Job in Warwick LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At our company, we pride ourselves on being an excellent employer, particularly for the Secure Document Controller role in Warwick. Our collaborative work culture fosters professional growth and development, offering employees opportunities to enhance their skills within a structured PMO environment. With a focus on compliance and governance, we provide a supportive atmosphere where your contributions are valued, and you can make a meaningful impact on major infrastructure projects.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secure Document Controller - PMO & Information Management. Job in Warwick LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We recommend practising common interview questions and even doing mock interviews with friends. The more prepared you are, the more confident you’ll feel when it’s time to shine!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to remind them of your conversation and keep you top of mind.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications all in one place!
We think you need these skills to ace Secure Document Controller - PMO & Information Management. Job in Warwick LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Secure Document Controller role. Highlight your experience with document management systems and secure handling of sensitive information. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention any relevant experience in project environments or regulated sectors.
Showcase Your Attention to Detail:Since this role requires high attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to ensure their documents are polished and professional!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status directly. Let’s get your journey started!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Document Control Basics
Before the interview, brush up on your knowledge of document control processes and governance. Be ready to discuss how you’ve managed sensitive information in past roles, especially in a project or infrastructure environment.
✨Familiarise Yourself with Relevant Tools
Make sure you’re comfortable with document management systems like SharePoint or Aconex. If you have experience with any specific tools mentioned in the job description, be prepared to share examples of how you used them effectively.
✨Highlight Your Attention to Detail
This role requires a high level of accuracy and compliance. Think of specific instances where your attention to detail made a difference, such as catching errors in document versions or ensuring proper classification of sensitive materials.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in document control scenarios. Prepare examples of how you’ve handled challenges related to document security, version control, or compliance to demonstrate your capability in maintaining information integrity.
