At a Glance
- Tasks: Support corporate stakeholders with admin tasks and manage schedules in a dynamic environment.
- Company: Join a leading engineering firm in the heart of Paddington.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: Opportunity for growth and learning in a fast-paced office.
- Why this job: Perfect for those looking to kickstart their career in a professional setting.
- Qualifications: GCSE Maths and English required; A-levels preferred.
The predicted salary is between 30000 - 40000 £ per year.
Contract Length: 12 months (Possibility for extension)
Location: Paddington, London fully on-site
Key Responsibilities
- Personal and administrative assistant for Engineering Corporate Stakeholders
- Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / PowerPoint / SharePoint)
- Assisting with diary/calendar management
- Scheduling meetings and arranging travel through the corporate Amex system
- Processing team expenses through Concur system
- Covering telephones: answering general calls into the department and rerouting to appropriate team member, taking messages
- HR administration - maintaining holiday and sickness records and inputting into holiday and payroll system
- Reporting faults to IT and acting as liaison
- Compliance administration support
- Information point for company policies (travel, expenses, entertainment)
- Maintaining document management systems (office related)
- Training new and existing staff on systems (as required)
- Booking external training courses and managing related subscriptions/invoices
- Providing support and cover for other office staff
Critical Skills and Knowledge Required
- Ability to work on own initiative with minimal supervision
- Able to prioritise and organise own workload to deliver against deadlines
- Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications
- Polite, professional, customer-orientated manner
- Ability to represent the department to internal and external clients
- Excellent English communication skills (both written and verbal)
- Excellent interpersonal skills to liaise effectively at all levels
Qualifications and Education
- Minimum Maths and English at GCSE or equivalent
- Preferably educational experience beyond A-level or equivalent
Experience Required
- Demonstrable experience working in a similar role with an administrative focus
- Experience of organising and providing administrative assistance in an office environment and managing a small office
Personal Assistant. Job in Paddington LilyLifestyle Jobs in Warrington employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of Paddington, London. Our culture fosters collaboration and professional growth, providing employees with opportunities to enhance their skills through training and development programmes. With a focus on employee well-being and a supportive team atmosphere, we ensure that our Personal Assistants thrive while contributing to impactful projects within the engineering sector.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant. Job in Paddington LilyLifestyle Jobs in Warrington
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills with Microsoft Office and admin tasks can shine through. Practice common interview questions so you can show off your experience confidently.
✨Tip Number 3
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply directly through our website! We love seeing applications come in from motivated candidates like you. Plus, it’s a great way to ensure your application gets the attention it deserves.
We think you need these skills to ace Personal Assistant. Job in Paddington LilyLifestyle Jobs in Warrington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with Microsoft Office and any relevant admin tasks you've handled before. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can manage workloads effectively. We love a good story, so make it personal!
Show Off Your Communication Skills:Since excellent communication is key for this role, make sure your written application reflects that. Keep it clear, concise, and professional. We want to see your personality come through while maintaining a polite tone!
Apply Through Our Website:Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Tools
Familiarise yourself with Microsoft Office systems, especially Word, Excel, and PowerPoint. Since the role involves a lot of admin tasks, being able to demonstrate your proficiency in these tools will show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed diaries or schedules in the past. Being able to discuss specific instances where you prioritised tasks or organised meetings will highlight your ability to handle the workload effectively.
✨Practice Your Communication
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly. You might be asked to explain how you would handle a difficult call or communicate with various stakeholders, so be ready to showcase your polite and professional manner.
✨Demonstrate Initiative
Think of times when you've taken the initiative in previous roles. Whether it was streamlining a process or helping a colleague, sharing these experiences will illustrate your ability to work independently and contribute positively to the team.
