At a Glance
- Tasks: Support corporate engineering stakeholders with admin tasks and diary management.
- Company: Join a dynamic team in a leading corporate environment in Paddington.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: 12-month contract with potential for extension and growth opportunities.
- Why this job: Perfect for those looking to kickstart their career in a professional setting.
- Qualifications: GCSE Maths and English; admin experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
Contract Length: 12 months (Possibility for extension)
Location: Paddington, London fully on-site
Key Responsibilities
- Personal and administrative assistant for Engineering Corporate Stakeholders
- Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / PowerPoint / SharePoint)
- Assisting with diary/calendar management
- Scheduling meetings and arranging travel through the corporate Amex system
- Processing team expenses through Concur system
- Covering telephones: answering general calls into the department and rerouting to appropriate team member, taking messages
- HR administration - maintaining holiday and sickness records and inputting into holiday and payroll system
- Reporting faults to IT and acting as liaison
- Compliance administration support
- Information point for company policies (travel, expenses, entertainment)
- Maintaining document management systems (office related)
- Training new and existing staff on systems (as required)
- Booking external training courses and managing related subscriptions/invoices
- Providing support and cover for other office staff
Critical Skills and Knowledge Required
- Ability to work on own initiative with minimal supervision
- Able to prioritise and organise own workload to deliver against deadlines
- Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications
- Polite, professional, customer-orientated manner
- Ability to represent the department to internal and external clients
- Excellent English communication skills (both written and verbal)
- Excellent interpersonal skills to liaise effectively at all levels
Qualifications and Education
- Minimum Maths and English at GCSE or equivalent
- Preferably educational experience beyond A-level or equivalent
Experience Required
- Demonstrable experience working in a similar role with an administrative focus
- Experience of organising and providing administrative assistance in an office environment and managing a small office
Corporate Engineering Personal Assistant. Job in Paddington LilyLifestyle Jobs in Warrington employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of Paddington, London. Our corporate culture fosters collaboration and innovation, providing employees with ample opportunities for professional growth and development. With a focus on employee well-being, we offer competitive benefits and a supportive atmosphere that encourages work-life balance, making us an ideal choice for those seeking a meaningful career as a Corporate Engineering Personal Assistant.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Corporate Engineering Personal Assistant. Job in Paddington LilyLifestyle Jobs in Warrington
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, especially in corporate engineering. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about how you can showcase your skills with Microsoft Office and your experience in managing calendars and expenses. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to research the company culture! Understanding the vibe at LilyLifestyle can help you tailor your responses during interviews. Show them you’re not just a fit for the role, but also for their team!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect directly with us. Let’s get you that Personal Assistant gig!
We think you need these skills to ace Corporate Engineering Personal Assistant. Job in Paddington LilyLifestyle Jobs in Warrington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with Microsoft Office and any relevant administrative tasks you've handled. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can manage workloads effectively. We love a good story!
Show Off Your Communication Skills:Since excellent communication is key, make sure your written application reflects that. Keep it clear, concise, and professional. We want to see your personality come through while still being polite and customer-oriented.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Tools
Familiarise yourself with Microsoft Office systems, especially Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles, as they'll likely ask for specific examples of your experience.
✨Showcase Your Organisational Skills
Prepare to talk about how you prioritise tasks and manage your workload. Think of a time when you successfully juggled multiple responsibilities and be ready to share that story during the interview.
✨Demonstrate Communication Prowess
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. You might want to prepare a few examples of how you've effectively communicated in past roles, both verbally and in writing.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills, like how you'd handle a scheduling conflict or a tech issue. Think through potential scenarios related to diary management or IT faults, and have your responses ready to go.
