At a Glance
- Tasks: Coordinate staffing for projects and manage contractor compliance in a dynamic environment.
- Company: Join a leading company in the railway and infrastructure sector.
- Benefits: Gain valuable experience, develop your skills, and enjoy a flexible work environment.
- Other info: Opportunity to learn and grow in a fast-paced, collaborative team.
- Why this job: Make an impact by ensuring projects run smoothly with the right talent.
- Qualifications: 1 year of experience in sourcing agency staff and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Resource Co‑ordinator required in Swanley for an 8‑month contract, inside IR35. Minimum 1 year of experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles – ideally within the railway or infrastructure sector. Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business. Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively. Demonstrated success in delivering contractor resourcing solutions, particularly for projects. Capable of working independently with minimal supervision, while also contributing to a collaborative team environment. Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting. A flexible, proactive mindset with a willingness to learn and adapt in a fast‑paced environment.
Core Responsibilities
- Candidate & Contractor Sourcing
- Sourcing via Preferred Suppliers List (PSL): ensuring all agency hires are made through approved vendors, maintaining compliance and cost control.
- Project‑Based Sourcing: coordinating staffing for midweek, weekend, and commissioning projects—requiring flexibility and quick turnaround.
- Forecasting Resource Demand: working closely with project teams to anticipate staffing needs, helping avoid delays and ensuring smooth project execution.
- Contractor Management & Compliance
- Confirmation & Coordination: verifying selections with internal teams and external suppliers to ensure alignment.
- Maintaining Commissioning Spreadsheets: keeping detailed records of contractor assignments for tracking, reporting, and audit purposes.
- Requisition to Pay Process: ensuring all contractors have valid rate agreements, purchase orders—critical for financial tracking and payment.
- Rate Card Adherence: ensuring contractor rates align with agreed terms, important for budget control.
- IR35 Compliance: ensuring all contractors are assessed correctly under IR35 legislation, affecting tax and employment status.
- Account Management: managing communication and KPIs of Tier 2 suppliers, keeping them up‑to‑date on procedures, issuing performance feedback, and maintaining supplier contacts.
- Data Integrity & Auditing
- Internal Audits: reviewing data held by the central resourcing team to ensure accuracy and compliance.
- Inbox Management: monitoring shared inboxes to ensure timely responses to queries and requests.
- Training & Certification
- Booking Courses: coordinating with suppliers and contractors to ensure certifications are up‑to‑date—essential for safety and legal compliance.
- Compliance: ensuring all third‑party workers meet the expectations of the hiring manager from day one of their employment.
- Office & Administration Support
- Reception Cover: stepping in to support front‑of‑house duties when needed.
- General Admin: supporting the Swanley office with day‑to‑day administrative tasks.
- PPE Ordering: managing personal protective equipment for permanent staff—ensuring safety and readiness.
Resource Coordinator. Job in Swanley LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in Swanley that fosters collaboration and innovation. Our commitment to employee growth is evident through ongoing training opportunities and a supportive culture that values flexibility and adaptability. Join us to be part of a team that not only prioritises compliance and efficiency but also encourages meaningful contributions to impactful projects in the railway and infrastructure sectors.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Resource Coordinator. Job in Swanley LilyLifestyle Jobs
✨Network Like a Pro
Get out there and connect with people in the railway or infrastructure sector. Attend industry events, join relevant online groups, and don’t be shy about reaching out to potential contacts on LinkedIn. Building relationships can open doors to opportunities that aren’t even advertised!
✨Show Off Your Skills
When you get the chance to chat with hiring managers or recruiters, make sure to highlight your experience in sourcing and managing contractors. Share specific examples of how you've successfully navigated challenges in previous roles. This will help you stand out as a candidate who can deliver results.
✨Be Ready for Quick Turnarounds
In this fast-paced environment, flexibility is key! Be prepared to discuss how you can quickly adapt to changing staffing needs and manage multiple priorities. Show them you’re the go-to person for coordinating resources efficiently, especially for those midweek and weekend projects.
✨Apply Through Our Website
Don’t forget to apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and ready to dive into the role of Resource Coordinator.
We think you need these skills to ace Resource Coordinator. Job in Swanley LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Resource Coordinator role. Highlight your experience in sourcing and procuring agency staff, especially if you've worked in the railway or infrastructure sector. We want to see how your skills match what we're looking for!
Showcase Your Relationship-Building Skills:In your application, emphasise your ability to build and maintain strong relationships with both internal stakeholders and external suppliers. Share examples of how you've successfully collaborated in the past—this is key for us at StudySmarter!
Demonstrate Organisational Skills:We love a candidate who can juggle multiple tasks! In your written application, give us a glimpse of your organisational and multitasking skills. Mention any tools or methods you use to manage competing priorities effectively.
Be Proactive and Flexible:Let us know about your proactive mindset and willingness to adapt in fast-paced environments. Share any experiences where you've had to think on your feet or adjust quickly to changing circumstances—this will really stand out to us!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Make sure you brush up on your experience with sourcing and procuring agency staff, especially in the railway or infrastructure sector. Be ready to share specific examples of how you've built relationships with stakeholders and suppliers, as this will show you understand the role inside out.
✨Show Off Your Organisational Skills
Prepare to discuss how you manage competing priorities and keep everything organised. Bring examples of how you've successfully juggled multiple projects or tasks, particularly in a fast-paced environment. This will demonstrate your ability to thrive under pressure.
✨Excel at Excel
Since proficiency in Microsoft Excel is key for this role, be prepared to talk about your experience with data handling and reporting. If possible, bring along examples of spreadsheets or reports you've created to showcase your attention to detail and analytical skills.
✨Be Proactive and Flexible
Highlight your proactive mindset and willingness to adapt. Share instances where you've had to quickly adjust to changes or unexpected challenges in your previous roles. This will show that you're not just a team player but also someone who can take initiative when needed.
