At a Glance
- Tasks: Coordinate staffing and manage contractor resources for exciting projects in the railway sector.
- Company: Join a dynamic team at LilyLifestyle, focused on innovation and collaboration.
- Benefits: Gain valuable experience, develop your skills, and enjoy a flexible work environment.
- Other info: Opportunity for growth in a fast-paced, supportive environment.
- Why this job: Make a real impact by ensuring projects run smoothly and efficiently.
- Qualifications: 1 year of experience in sourcing agency staff and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Resource Co‑ordinator required in Swanley for an 8‑month contract, inside IR35. Minimum 1 year of experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles – ideally within the railway or infrastructure sector. Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business. Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively. Demonstrated success in delivering contractor resourcing solutions, particularly for projects. Capable of working independently with minimal supervision, while also contributing to a collaborative team environment. Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting. A flexible, proactive mindset with a willingness to learn and adapt in a fast‑paced environment.
Core Responsibilities
- Candidate & Contractor Sourcing
- Sourcing via Preferred Suppliers List (PSL): ensuring all agency hires are made through approved vendors, maintaining compliance and cost control.
- Project‑Based Sourcing: coordinating staffing for midweek, weekend, and commissioning projects—requiring flexibility and quick turnaround.
- Forecasting Resource Demand: working closely with project teams to anticipate staffing needs, helping avoid delays and ensuring smooth project execution.
- Contractor Management & Compliance
- Confirmation & Coordination: verifying selections with internal teams and external suppliers to ensure alignment.
- Maintaining Commissioning Spreadsheets: keeping detailed records of contractor assignments for tracking, reporting, and audit purposes.
- Requisition to Pay Process: ensuring all contractors have valid rate agreements, purchase orders—critical for financial tracking and payment.
- Rate Card Adherence: ensuring contractor rates align with agreed terms, important for budget control.
- IR35 Compliance: ensuring all contractors are assessed correctly under IR35 legislation, affecting tax and employment status.
- Account Management: managing communication and KPIs of Tier 2 suppliers, keeping them up‑to‑date on procedures, issuing performance feedback, and maintaining supplier contacts.
- Data Integrity & Auditing
- Internal Audits: reviewing data held by the central resourcing team to ensure accuracy and compliance.
- Inbox Management: monitoring shared inboxes to ensure timely responses to queries and requests.
- Training & Certification
- Booking Courses: coordinating with suppliers and contractors to ensure certifications are up‑to‑date—essential for safety and legal compliance.
- Compliance: ensuring all third‑party workers meet the expectations of the hiring manager from day one of their employment.
- Office & Administration Support
- Reception Cover: stepping in to support front‑of‑house duties when needed.
- General Admin: supporting the Swanley office with day‑to‑day administrative tasks.
- PPE Ordering: managing personal protective equipment for permanent staff—ensuring safety and readiness.
Resource Co-Ordinator. Job in Swanley LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in Swanley that fosters collaboration and innovation. Our commitment to employee growth is evident through ongoing training opportunities and a supportive culture that values flexibility and adaptability. Join us to be part of a team that not only prioritises compliance and efficiency but also encourages meaningful contributions to impactful projects in the railway and infrastructure sectors.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Resource Co-Ordinator. Job in Swanley LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your contacts in the railway or infrastructure sector. We all know that sometimes it’s not just what you know, but who you know that can land you that Resource Co-Ordinator role.
✨Tip Number 2
Prepare for those interviews by brushing up on your knowledge of IR35 compliance and contractor management. We want you to show off your expertise and how you can bring value to the team right from day one!
✨Tip Number 3
Don’t forget to showcase your organisational skills! Bring examples of how you’ve successfully managed competing priorities in past roles. We love seeing candidates who can juggle multiple tasks without breaking a sweat.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always on the lookout for proactive candidates who are ready to dive into a fast-paced environment.
We think you need these skills to ace Resource Co-Ordinator. Job in Swanley LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Resource Co-Ordinator role. Highlight your experience in sourcing and procuring agency staff, especially if you've worked in the railway or infrastructure sector. We want to see how your skills match what we're looking for!
Showcase Your Skills:Don’t forget to showcase your organisational and multitasking skills! Use specific examples from your past roles where you successfully managed competing priorities. This will help us see how you can handle the fast-paced environment we thrive in.
Be Clear and Concise:When writing your application, keep it clear and concise. We appreciate attention to detail, so make sure your writing is free of errors and easy to read. A well-structured application shows us you can communicate effectively!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do—just follow the prompts and you’ll be set!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Make sure you brush up on your experience in sourcing and procuring agency staff, especially within the railway or infrastructure sector. Be ready to share specific examples of how you've built relationships with stakeholders and suppliers, as this will show you understand the role inside out.
✨Show Off Your Organisational Skills
Prepare to discuss how you manage competing priorities and keep everything organised. Bring examples of how you've successfully juggled multiple projects or tasks, and highlight your proficiency in tools like Microsoft Excel and Word to demonstrate your attention to detail.
✨Flexibility is Key
Since the role requires quick turnarounds and adaptability, be prepared to talk about times when you've had to pivot quickly in a fast-paced environment. Share how you approach unexpected challenges and maintain a proactive mindset.
✨Understand Compliance Inside Out
Familiarise yourself with IR35 legislation and contractor management processes. Be ready to explain how you've ensured compliance in past roles, particularly regarding rate agreements and contractor assessments, as this will show you're serious about the responsibilities of the position.
