At a Glance
- Tasks: Be the friendly face of our office while managing PPE supplies and admin tasks.
- Company: Join a supportive team in a vibrant office environment in Swanley.
- Benefits: Gain valuable experience, develop skills, and enjoy a welcoming workplace.
- Other info: Perfect for those looking to grow in a dynamic and friendly setting.
- Why this job: Make a difference by ensuring safety and efficiency in our operations.
- Qualifications: Experience in reception or admin roles, strong organisational and communication skills.
The predicted salary is between 22000 - 26000 £ per year.
We are looking for a long term temporary Receptionist & PPE Administrator based in Kent. The Receptionist & PPE Administrator is responsible for delivering a professional front-of-house service while managing the administration, ordering, and distribution of Personal Protective Equipment (PPE). This role plays a key part in ensuring a welcoming office environment and maintaining efficient PPE processes to support operational and health & safety requirements.
What are my responsibilities?
- Reception
- Act as the first point of contact for all visitors, ensuring a professional and friendly welcome
- Maintain a tidy and presentable reception area at all times
- Handle visitor sign‑in processes and issue relevant passes in line with security procedures
- Coordinate meeting room bookings and provide support with meeting preparations as required
- Manage incoming and outgoing post, deliveries, and courier services
- Order stationary & IT equipment as and when required
- Raise tickets for any facilities issues
- Keep signs and safety notice boards up to date
- General office adhoc admin duties
- PPE Administration
- Oversee the ordering, stock control, and distribution of PPE across the business
- Maintain accurate records of PPE inventory, orders, and usage
- Liaise with suppliers to ensure timely delivery and cost‑effective purchasing
- Monitor stock levels and proactively reorder to avoid shortages
- Ensure PPE issued meets company standards and health & safety requirements
- Support audits by maintaining up‑to‑date and compliant PPE documentation
What do I need to qualify for this job?
- Previous experience in a reception, administrative, or customer‑facing role
- Strong organisational skills with the ability to manage multiple tasks effectively
- Excellent communication and interpersonal skills
- Good attention to detail, particularly in record‑keeping and stock control
- Proficient in Microsoft Office (Outlook, Excel, Word)
- Ability to work independently and as part of a team
Receptionist. Job in Swanley LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on fostering a supportive and dynamic work environment in Swanley, where our Receptionist & PPE Administrator plays a vital role in creating a welcoming atmosphere. We offer competitive benefits, opportunities for professional growth, and a culture that values teamwork and innovation, making it an excellent place for those seeking meaningful employment in a thriving community.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist. Job in Swanley LilyLifestyle Jobs
✨Tip Number 1
First impressions matter! When you walk into an interview, make sure to greet everyone with a smile and a friendly hello. It sets the tone for the rest of your meeting and shows you're approachable.
✨Tip Number 2
Be prepared to chat about your previous experience. Think of specific examples where you've excelled in reception or admin roles. We want to hear how you handled challenges and kept things running smoothly!
✨Tip Number 3
Show off your organisational skills! Bring a notepad or planner to jot down important points during the interview. It demonstrates that you’re detail-oriented and ready to manage multiple tasks like a pro.
✨Tip Number 4
Don’t forget to ask questions! Inquire about the team dynamics or how they handle PPE distribution. It shows your interest in the role and helps you figure out if it’s the right fit for you. And remember, apply through our website for the best chance!
We think you need these skills to ace Receptionist. Job in Swanley LilyLifestyle Jobs
Some tips for your application 🫡
Show Off Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of warmth and friendliness to your words. Remember, this role is all about making visitors feel welcome!
Tailor Your Experience:Make sure to highlight any previous experience that relates to reception or admin work. We’re looking for strong organisational skills and attention to detail, so give us examples of how you've managed tasks effectively in the past.
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to make your skills and experiences stand out!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & PPE Administrator. Familiarise yourself with the key tasks like managing visitor sign-ins and overseeing PPE inventory. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this job requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks. Whether it’s coordinating meetings or handling stock control, be ready to share specific instances that highlight your ability to juggle responsibilities effectively.
✨Practice Your Communication Skills
As the first point of contact for visitors, excellent communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with presenting yourself in a friendly and professional manner.
✨Be Detail-Oriented
Attention to detail is crucial for maintaining accurate records and ensuring compliance with health & safety standards. During the interview, mention how you’ve successfully kept track of important information in previous roles. This will reassure them that you can handle the meticulous aspects of the job.
