At a Glance
- Tasks: Support the Head of Projects with project management and administrative tasks in a dynamic environment.
- Company: Design-led interior refurbishment business with a strong reputation in the education sector.
- Benefits: Competitive salary, free lunches, fuel for work travel, company events, and pension.
- Other info: Flexible working with one day remote; potential for permanent role after 18 months.
- Why this job: Join a growing team and make an impact on exciting projects in the education sector.
- Qualifications: Strong organisational skills and experience managing emails and diaries for senior staff.
The predicted salary is between 32000 - 35000 £ per year.
Our client is a design‑led interior refurbishment and furniture business specialising in the education sector, with a strong reputation across private schools, academies, and learning environments. They are seeking a highly organised and detail‑oriented Executive Assistant to support the Head of Projects in delivering efficient project management and administrative functions. They are currently working on a high value project running up until October 2027, and as such we see this position as a fixed term 18‑month contract until that time. However, this could become permanent as they expand to future projects.
Role Location: The role location is split equally between their head office in Hemel Hempstead (Hertfordshire), and the site office in Twickenham (London). One day working remotely from home. Therefore, the ideal location for a candidate would be Northwest London, and more specifically Uxbridge, Harefield, Slough, Beaconsfield or surrounding areas.
Responsibilities
- Email management of the Head of Projects, sorting received mail into subfolders, holding other team members accountable to action relevant tasks.
- Diary management of the Commercial Manager.
- Management of general shared task tracker with CM; actioning items in accordance with agreed timescales.
- Management of various project trackers and reporting to the Head of Projects.
- Carry out checks on subcontractors inspection & test plans to ensure quality is being managed and documented.
- Procurement of materials as directed by the head of projects.
- Assembling monthly progress reports for the client team.
- Attending project meetings and taking notes.
- Issuing minutes where requested.
- Filing of documents on SharePoint.
- Uploading relevant documents to Asite, checking Asite notifications and redistributing within the project team.
- Approval of purchase invoices via relevant software.
- Assist in maintenance of general project documentation e.g. site file, H&S reports etc.
- Arrange supplies and cleaning contract for the site office.
- Set up O&M files / compile information as orders are placed with suppliers.
- Assist Head of Projects and QS with maintaining overall cost control with summary reports.
- Keep refreshments stocked for site office.
Requirements
- Proven office experience with strong organisational skills.
- Previous experience of taking control and managing email and diary for senior management staff.
- Proficient computer skills including Microsoft Office, particularly in Excel.
- Strong organisational abilities to manage multiple tasks efficiently.
- Previous experience in a similar role within the construction industry preferred.
- Good communication skills and ability to report and communicate effectively within the team.
- Previous experience with other Microsoft 365 platforms including SharePoint, Outlook and Teams channels.
- Previous experience in developing and adhering to systems and reporting.
- Previous experience using document control platforms.
Benefits
- Pay: 32,000.00- 35,000.00 per year.
- Free lunches.
- Fuel paid for work travel.
- Company events.
- Company pension.
- Free parking.
- Work from home one day per week.
Senior Executive Assistant. Job in Slough LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a dynamic and innovative interior refurbishment and furniture business that prioritises design excellence in the education sector. With a strong focus on employee well-being, we offer competitive salaries, free lunches, and the flexibility of remote work one day a week, all within a supportive culture that encourages professional growth and collaboration. Located conveniently between Hemel Hempstead and Twickenham, this role provides an exciting opportunity to contribute to high-value projects while enjoying a vibrant work environment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant. Job in Slough LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the company. A friendly chat can sometimes lead to a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Knowing their work in the education sector will help you stand out. We want to see that you’re genuinely interested in what they do!
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your organisational skills and experience with email and diary management. Show us how you can keep things running smoothly for the Head of Projects!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. And remember, apply through our website for the best chance at landing that Senior Executive Assistant role!
We think you need these skills to ace Senior Executive Assistant. Job in Slough LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your organisational skills and any relevant experience in managing emails and diaries for senior management. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience in project management and how you can support the Head of Projects effectively. Let us know what excites you about working with us!
Show Off Your Tech Skills:Since this role requires proficiency in Microsoft Office and other platforms like SharePoint, make sure to mention your tech skills. We love candidates who are comfortable with technology and can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any updates. We can’t wait to hear from you!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their projects, especially in the education sector, and be ready to discuss how your skills can contribute to their ongoing high-value project. This shows genuine interest and helps you connect your experience with their needs.
✨Master Your Organisational Skills
As a Senior Executive Assistant, strong organisational skills are key. Prepare examples of how you've successfully managed emails, diaries, and project trackers in previous roles. Be ready to discuss specific tools or systems you've used, particularly Microsoft Office and SharePoint, to demonstrate your proficiency.
✨Showcase Your Communication Skills
Effective communication is crucial for this role. Think of instances where you've had to report on project progress or communicate with team members. Practise articulating these experiences clearly, as it will help you convey your ability to take notes in meetings and issue minutes accurately.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company's future projects and how the role might evolve beyond the fixed term. This not only shows your enthusiasm but also helps you gauge if the company aligns with your career goals.
