At a Glance
- Tasks: Manage and maintain document control processes for exciting projects.
- Company: Join a leading company in the construction and engineering sector.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Dynamic team environment with opportunities to mentor and train others.
- Why this job: Be the go-to expert in document management and make a real impact.
- Qualifications: Experience with EDMS, strong communication skills, and attention to detail.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors.
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Senior Document Management Specialist. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At Ferrovial, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of London. Our commitment to employee growth is evident through comprehensive training programmes and mentorship opportunities, particularly for roles like the Senior Document Management Specialist, where you will play a pivotal role in shaping document control processes. With a focus on diversity and inclusion, we ensure that every team member feels valued and empowered to contribute to our mission of excellence.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Management Specialist. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your experience with document control and EDMS systems. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to remind them why you’re the ideal candidate for the Senior Document Controller role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and engaged in their job search.
We think you need these skills to ace Senior Document Management Specialist. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant skills like Microsoft Office proficiency. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description and show us your passion for document management.
Showcase Your Communication Skills:Since excellent communication is key in this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your EDMS Inside Out
Make sure you’re well-versed in Electronic Document Management Systems, especially Asite. Brush up on how to configure and manage document control settings, as well as common queries that might come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained and updated project documentation in previous roles. Highlight your attention to detail and ability to manage large volumes of documentation efficiently.
✨Communicate Clearly
Since excellent communication is key for this role, practice articulating your thoughts clearly. Be ready to discuss how you’ve liaised with internal teams and clients to ensure smooth document flow.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific document control challenges. Think of scenarios where you had to monitor workflows or conduct audits, and be prepared to explain your approach and the outcomes.
