At a Glance
- Tasks: Manage and maintain document control processes for exciting projects.
- Company: Join a leading company in the construction and engineering sector.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Dynamic team environment with a focus on innovation and collaboration.
- Why this job: Be the go-to person for document management and make a real impact.
- Qualifications: Experience with EDMS and strong organisational skills required.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors.
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Senior Document Controller. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At Ferrovial, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of London. Our commitment to employee growth is evident through comprehensive training programmes and mentorship opportunities, ensuring that our team members thrive in their careers. With a focus on diversity and inclusion, we create a supportive environment where every voice is valued, making us an ideal choice for those seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Senior Document Controller role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your document control skills and experience. Join groups related to document management and engage with posts to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by brushing up on your EDMS knowledge and document control processes. Be ready to discuss specific examples of how you've managed documentation in past roles. Practice makes perfect, so consider doing mock interviews with friends or mentors.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, applying directly can sometimes give you a leg up in the hiring process. So, what are you waiting for? Get applying!
We think you need these skills to ace Senior Document Controller. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant skills like Microsoft Office proficiency. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational abilities and communication skills. Remember, we love a good story that showcases your passion for document management.
Showcase Your Technical Skills:Since this role requires hands-on experience with Asite and other EDMS platforms, make sure to highlight your technical skills in your application. If you've created macros or managed large volumes of documentation, let us know! We appreciate candidates who can hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do—just follow the prompts and submit your materials!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your EDMS Inside Out
Make sure you’re well-versed in Electronic Document Management Systems, especially Asite. Brush up on how to configure and manage document control settings, as well as common queries that might come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained and updated project documentation in the past. Highlight your ability to manage large volumes of documents accurately and efficiently, as this is crucial for the role.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly. Be ready to discuss how you’ve liaised with internal teams and clients to ensure smooth document flow, as this will demonstrate your interpersonal skills.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in the role, such as handling document workflows or conducting audits. Prepare to explain how you would approach these situations, showcasing your problem-solving abilities and attention to detail.
